Менеджер/ка проєктів (C4) / Project Officer (C4)

OFFICE: NATO Representation to Ukraine 
TITLE: Project Officer (C4) 
GRADE: LES 6 
SALARY: 2229.30 EUR per month (subject to local taxation) 
WORKING HOURS: Full time 
LOCATION: Kyiv, Ukraine  
DEADLINE: 21 July 2024 COB 

1. SUMMARY 

The NATO Representation to Ukraine (NRU) facilitates political and military dialogue and co-operation between the Alliance and Ukraine, as well as coordinating NATO’s practical support to Ukraine.  

The NRU is a principal stakeholder in coordinating NATO’s Comprehensive Assistance Package (CAP), which provides a consolidated platform for NATO’s practical support to Ukraine.  The CAP enables Ukraine to become more resilient, to better provide for its own security, and to carry out essential reforms, in particular in the security and defence sector.  

A key role of the NRU is to provide advisory assistance to Ukraine’s security and defence sector regarding the implementation of Ukraine’s adapted Annual National Programme (aANP).  This document, renewed yearly, outlines a range of institutional reforms aimed at preparing Ukraine’s integration into the Alliance. 

The Project Officer is responsible for Comprehensive Assistance Package project portfolio development coordination and delivery, including stakeholder management. The Project Officer will be assigned to a portfolio of Communications and Information Systems (CIS) capabilities projects supporting the provision of IT and Cyber Security services to Ukraine. 

        2. QUALIFICATIONS AND EXPERIENCE 
        a. ESSENTIAL 

The incumbent must: 

• an advanced university degree in politics, law, international relations, security or defence studies, or another relevant field; 
• a minimum of four years of work experience in project management, including in design, implementation and evaluation; 
• experience in drafting reports and memos;  
• experience in making public presentation; 
• language proficiency: English, level 5 (Advanced); Ukrainian, level 6 (Proficient);  
• excellent computer skills (MS Office applications); and 
• no criminal record and pass security clearance. 

b. DESIRABLE 

The following would be considered an advantage: 

• previous work experience in a similar position; 
• previous work experience in an international organization, embassy, and/or in a military environment; 
• previous work experience in C4/cyber-related initiatives; ; 
• experience in working with security and defence sector institutions; 
• flexibility to work outside of normal working hours when necessary.

3. MAIN ACCOUNTABILITIES 

• initiate, develop, plan, implement, monitor, evaluate and close projects and relevant areas of cooperation under the CAP related to C4; 
• make innovative proposals on potential CAP projects and meeting the objectives in the best possible way; 
• establish, develop and maintain partnerships with Ukrainian and international counterparts critical for the benefit of assigned projects and/or areas of cooperation; 
• conduct the day-to-day management of assigned projects and ensure visibility of activities under the CAP; 
• co-ordinate the workload of the Project Assistant/s assigned to support project implementation; 
• represent assigned portfolio vis-à-vis third parties (NATO Headquarters, Allied and Partner Embassies, international organisations, national partners); 
• provide inputs to CAP-level documentation in the area of assigned projects; 
• co-ordinate assigned partnerships, engage with relevant stakeholders, conduct written and oral business communication, prepare events, meetings, and visits in the context of specific projects; 
• co-ordinate tender and financial procedures for project vendor selection; 
• maintain a professional, courteous, responsible, and client-oriented attitude;  
• maintain the absolute confidentiality and security of NATO/CAP information; 
• perform other duties, as required. 

4. INTERRELATIONSHIPS 

The Project Officer will work in adherence to the “One NATO” approach and take into account guidance and advice provided by the Head of the NLO. S/he will report to the Coordinator for the Comprehensive Assistance Package for Ukraine (CAP) at the NATO Representation to Ukraine through the Team Leader under the CAP. 

              5. COMPETENCIES 

The incumbent must demonstrate: 

• Achievement: Works to meet standards. 
• Clarity and Accuracy: Monitors and checks work or information.  
• Customer Service Orientation: Discovers and meets customer needs. 
• Flexibility and Resilience: Adapts and works effectively in hazardous environment.  
• Initiative: Is decisive in a time-sensitive situations.  
• Organizational Commitment: Supports the organization.  
• Self-Control: Responds calmly, respects other colleagues.  
• Teamwork: Co-operates. 

6. EMPLOYMENT CONDITIONS 

The basic salary for this post is Euro 2229.30 EUR per month (subject to local taxation). Furthermore, the successful candidate will, receive social benefits (health care, including health and accident insurance). Where applicable, NATO may request Ukrainian authorities for staff members’ exemption from military mobilisation. 

NATO  may offer a three-year contract to the successful candidate, with the possibility of  renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. This possibility is based on the needs of NATO and on the performance of the incumbent. 

The nature of this position may require the staff member to travel for work and/or to work outside normal office hours. 

NATO may put specific security and safety procedures in place, based on the security situation in Kyiv, Ukraine.  Security arrangements apply to all staff and all staff are required to follow instructions by the NRU Security Team, when on NRU premises or during duty travel. 

The NATO Representation to Ukraine is a non-smoking environment. 

           7. HOW TO APPLY 

Interested candidates are invited to apply by sending an email to the following address:  

[email protected]  

Please indicate “NATO-CAP Project Officer C4” in the subject line of the email. 

Please attach the following documents (in English): 

• CV/Resume (maximum two pages); 
• Cover/Motivation letter highlighting how the candidate meets qualifications stated in this vacancy announcement (maximum one page);  
• Contact details of at least two referees, preferably previous or current employers. 

The deadline for applications is 23:59 on 21 July 2024. NATO will accept no applications beyond this deadline. 

Recruiters will invite shortlisted candidates for on-line written tests and interviews. 

Please note NATO will not accept submissions, in any phase of the recruitment and selection, prepared in whole or in part by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. 

NATO is committed to diversity and inclusion, and provides equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.  

The selected candidate is to undergo security and suitability vetting as a condition of employment prior to taking up the position. The selected candidate should also be found medically fit to perform duties on the basis of a completed questionnaire.