30.01.2025

Менеджер/ка з грантів

Актуально до: 12.02.25

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Додано:
Viktoriia Buriak

UCORD-eng-2058x1080 — Менеджер/ка з грантів

Ukraine’s Cohesion and Regional Development Project, UCORD is looking for a Grant Manager.

Expected start date: 03.03.2025
Duration: 03.02.2025 – 30.11.2026
Days: full time

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1 Background

Swiss-Ukrainian project «Ukraine’s Cohesion & Regional Development», UCORD, is implemented via the Swiss Agency for Development and Cooperation by NIRAS Sweden AB.

UCORD aims for citizens, businesses, and public authorities to contribute and equally benefit from recovery actions and coherent regional development that fosters improved quality of life, resilience, peace, and social cohesion in Ukraine. The project currently supports six pilot oblasts of Ukraine: Khmelnytska, Sumska, Ternopilska, Vinnytska, Odesa and Volyn oblasts as the starting points, targeting capacity development and awareness-raising initiatives spread throughout the country. UCORD consists of three components:

Component 1 embeds regional policy development in Ukraine by supporting and strengthening Regional Development Agencies (RDAs) in pilot oblasts.

Component 2 seeks to improve public service delivery in the WASAW (water supply, sanitation, and waste management) sector, focusing on the environment.

Component 3 aims to construct social cohesion through culture, dialogue, and creative industries.

The aforementioned project activities necessitate the support of a Grant Manager to support the project’s growing grant activities which, in turn, support the diverse project components and its broad scope of objectives.

2 Objective

Within the strategic framework of the UCORD project, the role of the Grant Manager is a supportive position to strengthen the project’s impact through three components – regional policy development, improved public services in the WASAW sectors, and enhanced social cohesion through the cultural and creative industries, since grants are provided for all three components. The Grants Manager ensures compliance with the donor’s requirements for the project’s grant activities, timeliness of reporting from recipients and their verification, and other duties according to the job description.

3 Scope of Work

The following tasks are envisaged:

Under the supervision of Project Leader and Senior Grant Manager support in preparation of grants actions of UCORD, overseeing the disbursement of grant funds to recipients, ensuring compliance with established guidelines and policies
Support in developing grant agreements and grants manuals
Concluding and administering project grant agreements with recipients
Regular monitoring the use of grant funds by recipients to ensure accountability and proper allocation of resource
Verifications of financial and narrative reports on the use of grant funds by recipients and compliance with the requirements of the grant agreement as well as provision of recommendations for improvements and rectifications
Liaison with recipients to resolve any queries or issues related to the allocation, use or reporting of grant funds
Training and guidance to recipients on financial management, reporting requirements and best practices to ensure compliance with the Project Implementation Manual and grants manual
Periodic reconciliation of grant funds disbursement and records, identifying any discrepancies and ensuring they are addressed promptly
Establishing regular channels of communication with recipients to discuss financial performance, challenges, and opportunities to improve grant fund management
Collaboration with internal and external auditors during the audit of grant funds to ensure transparency and accountability in the management of these resources
Proactive identification of potential risks or issues in grant fund management and suggesting preventive measures or mitigation actions
Proper and safe filing of all records and finance supporting documents including but not limited to invoices, receipts, acts etc. and grant contracts signed within UCORD
Ensure scanning, filling and archiving of all finance supporting documents as soon as any expenses is booked in to the finance report
Substituting Senior Grants Manager in case of absence of the latter
Assisting Senior Grants Manager with all other relevant tasks
Provision of other services of relevance for the implementation, as stated in the Project Document

Qualifications and Experience

The grant manager must have the following qualifications:

Bachelor’s degree in a relevant field of study such as accounting, finance, business administration, project management or other related field;
At least 2 years of experience in a grant department;
Proven experience in concluding and supporting grant agreements;
Knowledge of the basics of accounting and reporting
Excellent knowledge of the Ukrainian language, English is considered an advantage;
Experience of working with publicinstitutions, international technical assistance projects is considered an advantage.