13.09.2023

Національний/-а Керівник/-ця Проєкту / National Project Officer (Information Management) – Міжнародна організація з міграції (МОМ), Представництво в Україні

ЗАВЕРШЕНО

Open to Internal and External Candidates

Position Title: National Project Officer (Information Management)
Duty Station: Kyiv, Ukraine
Classification: National Officer, Grade NO-A
Type of Appointment: Special Short-Term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 27 September 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission, and direct supervision of the Senior Programme Coordinator (MSD) and in collaboration with Information Communication Technology Officer (ICT) and relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for ICT administration and related functions in IOM Ukraine Country Office as well as in Hub-Offices pertaining to programming under the MSD Unit including, in particular, programmes related to the issuance of business grants.

Core Functions / Responsibilities:

Carry out and coordinate timely collection and entry of quality and accurate data into various databases on the Information Management System (IMS) daily.
Assist in identifying mistakes in the information collected and system management, report, and act immediately to solve any issue.
Support in the training and day-to-day coaching of staff involved in data entry and data processing, while ensuring compliance to standards of quality and timely information sharing. Provide user support and system training to the staff on ODK or any other data collection.
Support and maintain the web applications.
Do performance test and find suitable solutions.
Conduct coordination meetings with thematic leads on improvement plans.
Supervise the maintenance of the digital data filing system (local and cloud based) and suggest improvement.
Develop and extend the existing IMS framework core functionalities.
Supervise the management of Kobo/ODK form versioning and distribution.
Develop weekly team plans and follow up on the assignment of tasks related to incoming data management requests.
Update the system location dataset in coordination with field teams and cross checking with other existing datasets.
Design and develop reporting tools to support programme needs that includes writing complex SQL queries, stored procedures, functions, common table expression (CTE).
Support the deployment and maintenance of the IMS system for other missions including data structure design and data migration.
Conduct regular training and day to day staff coaching involved in data entry and data processing, while ensuring compliance to standards of quality and timely information sharing. Provide user support and the system training to the staff on ODK or any other data collection.
Maintain routines on ODK/IMS Server, system unit testing and IMS data quality cross check.
Perform such other duties as may be required.

Required Qualifications and Experience

Education

Bachelor’s degree or equivalent preferably in Computer Sciences, Programming or related fields from an accredited academic institution with two years of relevant professional experience;

Master’s degree in the above-mentioned fields.

Experience

Preferably, experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.
Ability to meet deadlines and work under pressure.
Good level of computer literacy.
Personal commitment, efficiency, flexibility, drives for results.
Ability to present clear and concise information.
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Skills

Good knowledge of Microsoft Excel, Microsoft SQL Server, and MySQL
Knowledge of PHP, OOP, Javascript, query, and CSS, is an advantage
Good knowledge is preferred in designing form using ODK Aggregate or KOBO Toolbox.
Knowledge of Adobe Illustrator or InDesign is an advantage.
Excellent writing skills and experience with creating design documents, specifications, and test plans.
Results orientated with good communication and interpersonal skills.
Excellent communication and negotiation skills.

Languages

For all applicants, fluency in English and Ukrainian is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators – level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications using the IOM Personal History Form and sending to [email protected] by 27 September 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 13.09.2023 to 27.09.2023