Office assistant/ Офіс-адміністратор/ка

Estonian Refugee Council (ERC) is a value-driven non-governmental EU-certified humanitarian organization. ERC was established 21 years ago and currently provides humanitarian assistance to displaced people and other vulnerable people in 5 crisis-affected countries (Ukraine, Georgia, Jordan, Lebanon, Turkey and Kenya) and different support services to beneficiaries of international protection in Estonia. Estonian Refugee Council works and provide help in Ukraine since 2014 year and now covered 9 regions with ongoing humanitarian projects and monitoring visits. Our Mission is to stand for the rights and well-being of refugees and other vulnerable groups in Estonia and abroad.

We are looking for Office assistant to join our international team!

The Office Assistant (OA) position provides overall support to the Dnipro programmes to help accomplish the mission of ERC. OA provides day-to-day programmatic and administrative support, maintains programme records, provides contract management support, organizes events, assists in conducting research, and undertakes other tasks as assigned.

Responsibilities & Key Tasks

• Assist in day-to-day operations in administration of ERC Dnipro office.

• Coordinate all logistical arrangements for programme meetings and events, including

• booking rooms, drafting and formatting media and correspondence texts, sending out invitations and monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.

• Book hotels, flights and train tickets for the project deployments according to ERC policies.

• Assist when needed for procurement, external contractors or vendors on contractual and logistical issues.

• Assist in HR duties (onboarding of new staff, managing the vacation of Dnipro office staff, sick leaves, print HR docs and sign with staff etc) under the supervision of the HR Officer

• Other related tasks as assigned.

Qualifications:

• Prior work experience in a similar role, and familiarity with generalist personnel practices, admin/finance/hr procedures, and coordination of office activities.

• Prior experience in organizing trainings and meetings and making domestic and international travel arrangements.

• Very good writing skills.

• Working level of English and fluency in Ukrainian or Russian.

What do we offer offer:

• competitive salary
• medical insurance
• 28 vacation days
• international environment
• Location: Dnipro
• work from home a few days per month
• official employment
• salary transferred twice per month

How to apply

Send your CV and Cover letter in English with a title «Office assistant» to [email protected]. Please, also mention your salary expectations.

Learn more about Estonian Refugee Council here: https://www.pagulasabi.ee/en/news