Офіцер(ка) даних та адміністрація /Data and process officer

VACANCY ANNOUNCEMENT 

HI is seeking for a qualified individual to fill the above mentioned position.

WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY 

Please Note:

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct. 

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

After a field assessment by Atlas Logistique/HI’s logistics platform experts in Vinnytsia in March 2022, HI is setting up a comprehensive logistics platform project including two services: storage and transport in Vinnytsia for INGOs, LNGOs and UN agencies.

Please note that final JD may differ in some areas from what is indicated in this document

General Mission

Ensures the internal and external administrative compliance of the platform’s operational procedures.

Missions/Responsibilities

The Administrative Project Officer will be directly supervised by the Platform Project Manager, he/she will be in charge:

Mission : Data follow up and monitoring

• Is/she responsible for collecting and checking the validity of all the suppliers documents
• Ensure compliance with federal, provincial, and territorial laws
• Ensure compliance with the HI Platform’s Procedures
• Ensure the data collection and the well entry in the different data base in terms of Storage and Transport (Excel)
• He/she responsible to collect, records and update the attendance sheet from the field
• Explains to carriers the clauses of contracts of carriage.
• Provides communication and identification tools for conveyors/conveyors (GPS, Tracker, Mission Order etc.)
• Have the carriers/conveyors complete the loan documents and ensure their return.
• Collecting and integrating supplier information into the “Contract monitoring” database.
• Maintains up-to-date database for daily workers

Mission 2; Administrative follow up

• Ensures the administrative and HR relationship between the Project Manager and the Admin.
• Check carrier invoices before giving them to the Project Manager for validation.
• Edit receipts in advance and supplier payment balance receipts.
• Handles the management of the paper mill and the follow-up to the basic needs for the transport activity.
• Ensures the follow-up of human resources presence.
• Regularly or at the request of its hierarchy, reports and statistics on transport activities.
• Proposes modifications of tools and formats, participates actively in the dynamics of continuous improvement and search for efficiency of the platform project.
• Ensure good communication between operation and admin/Finance

Mission 3: Representation

• Participates in weekly meetings with carriers.
• Participates in conveying a professional and cordial image to partners and carriers.

PROFILE SOUGHT

Salary: As per HI salary scale

Duration of Contract: 2 months with possibility of renewal based on performance and funding availability.

All interested candidates should send their CVs, cover letters, copies of educational and experience certificates, with attachments bearing your full name; example: Julie NASH – CV (for your CV) and Julie NASH – Cover Letter (for your cover letter) with the subject of the position applied for by email only to: [email protected]

 Closing date for applications is 10^th April 2022