Організатор(ка) з транспорту / Logistics Team Leader

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Job Description

Role and responsibilities

Generic responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific responsibilities

• Contribute to the development of Logistics as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Manage drivers, vehicles and ensure effective and timely logistics services following requests of corresponding CCs or support functions.
• Provide support in testing, training of drivers and authorized staff. 
• Ensure timely, accurate and correct data entry into the fleet management system.
• Make a Daily Movement Plan and send it to relevant staff one day before the specified date till 11:00.
• Lead a Weekly Movement Plan creation process coordinating input from CCs and Support.
• Submit daily , weekly, monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles. Provide monthly fleet report for KPI filling in  Deliver Reporting App.
• Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to Logistics Coordinator
• Prepare documents for payment of contracts when assigned by Line Manager
• Report all potential fraud cases to the Line Manager.

Competencies

1. Professional competencies

Generic professional competencies:

• Experience with fleet management in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile.
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the areas NRC operates.
• Working knowledge of both Ukrainian and Russian languages, written and verbal
• Valid driving license B and desirable C
• Demonstrable ability to lead and manage staff

2. Behavioural competencies 

• Managing resources to optimize results
• Managing performance and development
• Working with people
• Planning and delivering result
• Handling insecure environments
• Communication with impact and respect

We offer:

• Type of contract: till the end of 2022, contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: remote (and be decided for longer-term – Ivano-Frankivsk), Ukraine

This position is for Ukrainian nationals only.

To apply for this position please follow the link. 

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.