Помічник(ця) координатора проекту (Program coordinator assistant)

The NGO SOLIDARITÉS INTERNATIONAL assists populations affected by conflicts and violence, epidemics, natural or climate-related disasters and economic collapse. Our humanitarian teams are committed to helping people whose lives, health and security are threatened, by meeting their most vital needs: food, water, shelter and hygiene.

Location: Lviv, Uman’

MISSION

Goal/purpose:

The Program Coordinator Deputy backs up the Program Coordinator in supporting the mission to achieve the intended operational results.

In particular, he/she helps in ensuring the quality of implemented projects through reporting follow up, results monitoring, context monitoring, lessons learned and knowledge management, tools development and trainings.

The Program Coordinator Deputy takes part to the development and implementation of Solidarités International technical strategy in the country.

He/she takes on the functions of the Program Coordinator in case of absence.

JOB

Main tasks:

Project quality
• To help in ensuring the quality of implemented projects through reporting follow up, results monitoring, context monitoring, lessons learned and knowledge management, tools development and trainings
• To work closely with the project field officers and the program coordinator in coordinating information exchange and timely support.
• Collect information from the bases and assist in the quality analysis of the activities carried out with the Program Coordinator

Coordination, technical support and operational monitoring
• Together with the Program coordinator, set objectives and specific and general indicators in order to assess and monitor the impact of the programs and to reshape them if necessary
• Support Program coordinator and program managers for carrying out and/or supervising task and resource planning over time, according to the objectives which have been set
• Suggest new tasks/projects as regards organizational strategy and proficient analysis of the situation (contribute to annual scheduling) to Program coordinator
• Monitor the development of current programs (progress, suitability and effectiveness) and suggest modifications to Program coordinator
• Together with the program coordinator, ensure and approve quality and adherence to guidelines and due dates set in any contractual documents (proposal, intermediate and final reports…)
• Support the teams on site, by regularly visiting intervention sites planned with the Program coordinator, pre-empting problems and listening to the teams
• Ensure that local communities are closely involved in project implementation and that the relationship between Solidarités International and local communities remains harmonious, together with field managers and Program coordinator
• Together with the program coordinator, be involved in the review and follow up of the different operational follow ups.

Strategic orientation
• The Program Coordinator Deputy takes part to the development and implementation of Solidarités International technical strategy in the country.
• To participate in preparation of assessment methodology and reporting formats as specified in the Tool Box to ensure timely and high quality information analysis and recommendation
• To participate in humanitarian needs identification and analysis and in the conceptualization of appropriate activities in collaboration with targeted communities
• To participate in and draft project ideas, concept notes and proposals for funding.

Knowledge management
• Reporting: To ensure that project files are complete and regularly updated with periodic reporting and monitoring information and communications.
• Coordination: To participate in information collection, through development of a network of humanitarian stakeholders

Reporting / communication / representation

• To prepare project and program periodic and other reports as necessary, together with analysis and recommendations
     > Compile the activity sheets provided in the Tool box form the different bases
     > Participate to the Consolidation the activity reports and supervise the preparation annexes linked to the activities for reports and/or financial donors with the Program Coordinator
• Participate to the Validation of technical expertise reports
• Represent the organization when asked and/or delegated to do so
• In conjunction with the Program Coordinator, establish and maintain a communication network and good relations with local/government authorities, financial donor representatives, UN agencies and other international agencies
• Ensure with the Program Coordinator that SI is represented at all meetings or forums concerning the activities

APPLICATIONS CLOSING DATE

27 March, 2022

The NGO reserves itself the right to extend the deadline.

APPLICATION PROCESS

Send your CV and cover letter to [email protected]

Kindly state the station (the city) you are applying for in the heading of your email.