Prоgram Assistant at America Hоuse Kyiv

Position Title: Program Assistant

Program: Kyiv America House

Reports To: Program Manager

Position Location: Kyiv, Ukraine 

About IREX:

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of $80 million and a staff of over 400 professionals worldwide who implement programs and provide consulting expertise in more than 100 countries.

Summary of America House Program:

Through the U.S. Embassy in Ukraine, IREX administers the America House, a welcoming, dynamic space that fosters discussion and debate, provides opportunities for professional and personal skill building, and sparks creativity and collaboration around shared Ukrainian and U.S. values. The America House offers not only a physical space, but also a virtual hub, which facilitates access to balanced resources and information. Peer-to-peer cultural exchanges, discussions and learning at the America House provide visitors with a seat in “America’s living room.”

Summary of Position:

The America House Program Assistant is responsible for welcoming and helping visitors, and partners, providing information on programs, resources and opportunities offered, assisting with organizing America House events and assist with other tasks to implement programs. Specific duties include, but are not limited to, the following:

Description of Responsibilities:

• Assist with America House Kyiv program development and implementation in online, offline and hybrid formats;

• Lead correspondence with speakers and partners in preparation for lectures, workshops and other activities;

• Assist with writing narrative reports and monthly plans;

• Assist with reporting, internal procedures and management of America House resources through data entry into excel worksheets and calendars;

• Write and translate outgoing communication and promotional materials into English and Ukrainian;

• Assist with day-to-day management and organization of America House Kyiv virtual and physical resources;

• Meet and greet visitors and callers with courtesy and professionalism. Provide basic information to general inquiries verbally and in written form through America House’s communication channels, present America House resources, programming and opportunities for its visitors;

• Register new members and maintain membership, visitors, and program attendees database;

• Assist visitors with checking out and using IT equipment. Provide basic tech support for laptop and tablet use;

• Support the America House team as needed and provide general support to staff including photocopying, filing, note-taking and other relevant duties;

• Provide logistical support and room setup for in-person and hybrid events. Please note that the room setup often requires moving chairs and tables;

• Maintain office stock of office supplies and order new supplies when need arises;

• Interpret/translate for the international guests;

• Ensure America House Kyiv public spaces are always in presentable and working condition;

• Liaise with America House team, cafeteria staff, cleaning staff and other support staff to make sure the regular operation runs smoothly, are equipped with all the necessities, supplies are in place, and visitors’ questions are addressed;

• Other duties as assigned.

Qualifications:

• Bachelor’s degree;

• Excellent English and Ukrainian;

• Strong intercultural and communications skills;

• Excellent verbal and written communication skills;

• Reliable team player;

• Demonstrated customer-service orientation, skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations;

• Must be able to adhere to tight deadlines;

• Familiarity with Word, Excel, PowerPoint, Adobe InDesign, Photoshop, Illustrator, and other related graphic media applications software is an advantage;

• Experience working in communications is an advantage;

• Experience studying in the United States or holding an ECA alumnus/a status is an advantage.

Working conditions:

• · Official full-time employment;

• · Competitive salary based on USD exchange rate;

• · Medical insurance and work equipment (laptop and phone);

• · Professional development opportunities;

• · A friendly working atmosphere where your ideas are welcome;

• · Being a part of a team of enthusiasts who strive to change Ukraine for the better.

To Apply:

Please send your cover letter and resume in English (ONLY) as an attachment in an email with “America House Kyiv Program Assistant” in the subject line to [email protected]. Only complete applications will be considered. No telephone inquiries will be accepted.

Application Deadline: December 4th. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.