Program Assistant at UCSIRP/Асистент_ка Програми інформаційної стійкості українського громадянського суспільства

Who We Are

At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive. 

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations. 

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Supports the program in working with the local actors, CSOs, to increase resilience to disinformation and propaganda by supporting the efforts of non-governmental and civil society organizations in this region that are working to mitigate and counter the impacts of disinformation targeting Ukraine and the Russian war in Ukraine.

Due to the volatile program environment, specific duties and responsibilities may change rapidly, requiring a high degree of flexibility by the Program Assistant.

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager. 

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

Are you the next member of our team?

Your Background & Skills

• Minimum of 1+ years of relevant experience, preferably in the NGO sector and/or international projects 
• Bachelor’s degree in social science, international affairs, or a similar discipline 
• Good knowledge of English and Ukrainian
• Strong intercultural and communication skills
• Multitasking and ability to maintain a calm demeanor under stressful situations
• Strong writing skills
• Excellent interpersonal and organizational skills
• Advanced knowledge of MS Office applications
• Ability to be flexible and respond to a rapidly changing program environment

•            Must demonstrate valid proof of unrestricted work authorization in Ukraine

Your Daily Tasks

• Supports  project activities focused on providing assistance to CSO and via subawards mechanisms.
• Under the supervision of a manager, supports and assists in project activities such as:
  1. Assisting in the subgrant management and procurement documentation 
  2. Assisting with the trainings for CSOs in, digital and physical security, first aid and psychosocial first aid including designing materials, managing project deadlines, and ensuring compliance with the budget; 
  3. Team support and assistance to program staff 
• Drafts program-related documents, reports, plans, and success stories;
• Translates program-related documents (English and Ukrainian);
• Systematizes and organizes data and information on the Share Point;
• Provides logistics/arrangements support for staff and program participants;
• Helps arrange meetings for senior management as needed and requested;
• Creates meeting notes, and other written communication materials.
• Provides support to monitoring and evaluation activities, data collection, and reporting;
• Organizes meetings with partners, subgrantees, beneficiaries and vendors;
• Processes invoices, financial documents, and other contractor’s requests;
• Assists program staff including photocopying, filing, note-taking, and other relevant duties;
• Stays up to date with monitoring the conflict in Ukraine and how it affects the CSOs;
• Other duties as assigned by a manager.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is Kyiv based and is eligible for telework.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an equal opportunity employer with a commitment to diversity.

All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled

 Interested candidates are asked to send CVs and Cover letters to [email protected]  as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.