Programme Operations Assistant (3 positions) – Міжнародна організація з міграції (МОМ), Представництво в Україні
ЗАВЕРШЕНО
CALL FOR APPLICATIONS
Open to Internal and External Candidates
Position Title: Programme Operations Assistant (3 positions)
Duty Station: Uzhhorod, Ukraine
Classification: General Service Staff
Type of Appointment: Special Short-Term ungraded
Duration: Six months with possibility of extension
All Inclusive Salary:1400 USD per month
Estimated Start Date :As soon as possible
Closing Date: 14 April 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission and Emergency and Stabilization Programme Coordinator and the direct supervision of the Regional Hub Lead Zakarpattia, the successful candidate will contribute to the implementation of IOM Ukraine’s Emergency and Stabilization efforts carried out by the Project Office Uzhhorod with emphasis on programme and operations support.
Core Functions / Responsibilities:
- Support IOM’s operational scale up in the overall planning, implementation and monitoring of IOM’s activities that are managed from the Uzhhorod office;
- Assist in planning, implementation and monitoring of day-to-day operational activities, providing administrative assistance as required to ensure effective operations;
- Under the guidance of the Regional Hub Lead Zakarpattia, conduct needs assessments and verification processes, and provide technical support to the development of project proposals, strategic planning, as well as communication/visibility documents;
- Conduct assessments and post distribution monitoring, working together with IOM’s monitoring and evaluation team to feed into M&E frameworks and documents;
- Draft needed documentation for selection and contracting of suitable implementing partners (IPs), maintain regular communication with IPs and service providers, ensure that IOM-required project and reporting documents are submitted in timely and accurate manner;
- Gather, analyze and present relevant operations-related data necessary to assess the progress against set indicators and understand impact of IOM-led activities;
- Contribute to regular and ad hoc reporting on IOM’s activities for both internal and external purposes, including the distributions report, cluster updates, briefings, publications and articles, as well as project interim and final reports to the donors;
- In coordination with the relevant programmes and IOM Procurement Unit, assist in organizing distributions of IOM’s humanitarian assistance, including drafting necessary documentation, coordination with regional authorities, communication with the communities, and supporting at the warehouse when goods are received and dispatched.
- Draft official and unofficial correspondence in English and Ukrainian.
- Provide informal interpretation and written translation (English/Ukrainian and vice versa) as necessary.
- Undertake regular and ad hoc duty travels to field locations pertinent to the overall programming, the monitoring of the implementing partners performance and the evaluation of the impact of IOM’s intervention in the targeted areas and communities;
- Attend local level coordination meetings as required;
- Perform any other duties as may be assigned.
Required Qualifications and Experience
Education
- High school degree or equivalent with six years of relevant working experience.
OR
- Bachelor’s Degree (preferably in scientific disciplines, public administration, political science, economics, or law) from an accredited academic institution with at least four years of responsible work experience.
Experience
- Project development and implementation experience is an asset;
- Experience working with vulnerable populations and civil society;
- Experience in provision of humanitarian assistance is desired;
- Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite;
- Knowledge of humanitarian activities and context is advantageous;
Languages
Fluency in English and Ukrainian is required.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications on IOM Personal History Form (iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected] by 14 April 2022 at the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 07.04.2022 to 14.04.2022.
