PROJECT ASSISTANT RELEVE/Асистент_ка проекту RELEVE
Mission description
Based in Kyiv, the position is under the direct supervision of the Project Leader and in functional liaison with the Project team members, also with the USP (Unit Support Projects) and the support function teams at Paris Headquarters.
The incumbent assists in the effective and efficient management of the project through a range of actions contributing to the planning, organization and monitoring of project activities. He/She will be supported by a Unit Support Projects (USP) which has support functions (logistic, financial, legal, HR, communication) and transversal resources pooled with the other projects implemented by Expertise France in Ukraine.
The incumbent will also work in functional liaison with the on-field project teams in regions, comprising a pool of short to long-term experts.
He/She may be required to travel sometimes with the Project Team to the selected hromadas in accordance with Expertise France’s security protocol and procedures.
The Project Assistant will perform the following key tasks in accordance with Expertise France procedures, guidelines and rules, with a concern for quality, efficiency, accuracy and confidentiality:
o Support the day-to-day planning, organization, and monitoring of the project’s activities;
o Support the organization and running of various meetings with stakeholders (exchange, coordination, consultation, technical committee, steering committee, etc.);
o In close coordination with the USP, contribute to and ensure all logistical tasks and procedures for the project are performed properly and in time;
o Support, in close conjunction with the USP, the mobilization of project implementation partners (experts, consultancies, NGOs, associations, private companies, etc.) and the monitoring of contracts provisions, ensuring all administrative, organizational, logistical and financial arrangements are in place and up to date;
o In close conjunction with the USP, contribute to the collection of various mission materials and receipts from the technical operators implementing the project;
o Ensure, in coordination with the USP, compliance to public procurement processes imposed by the donor and Expertise France (rules governing eligibility of expenditure, procurement, subsidies, reporting);
o Participate in the collection/organization of data and indicators with regard to project activities;
o Participate in the elaboration and consolidation of all documents and deliverables related to project activities and reporting (minutes, presentations, ToR, reports, press-release, overviews, etc.);
o Contribute to the promotion of project’s activities in liaise with the USP’s Communications Officer;
o Translate (oral and written) meetings and various documents from Ukrainian to English and from English to Ukrainian;
o Perform other tasks at the request of the Project Leader
Project or context description
Expertise France
Expertise France is the French international technical cooperation agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs and the Ministries of Economics, Finance and Industry. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries.
As the French public agency for international technical cooperation, Expertise France operates in more than 100 countries, implementing more than 400 projects. The agency works in close collaboration with French public institutions, as well as with the European Union, in order to respond to the needs of partner countries that wish to improve public policies that tackle these challenges. In Ukraine the agency has been regularly present since 2006 through a series of technical assistance projects.
Expertise France in Ukraine
Against the backdrop of Russia’s war of aggression and Ukraine’s bid for accession to the European Union, the French Ministry of Europe and Foreign Affairs (MEAE) has entrusted Expertise France with an envelope of €14.5m to position French technical cooperation and respond to Ukraine’s short, medium and long-term needs.
This facility, entitled mAIDan Ukraine, aims to finance and co-finance technical assistance projects to support Ukrainian authorities in preparing for reconstruction and the European accession process.
RELEVE Project – Support the local authorities’ Recovery and Decentralization
RELEVE is a technical assistance project supporting Recovery and Decentralization of local authorities in Ukraine. RELEVE is working with a wide range of partners to shape governance reforms aligned with EU standards, to develop human capital and to establish European municipal partnerships. The project is delivering a wide range of technical assistance including capacity building, consultancy, subcontracts, grants and other partnership mechanisms. The project has 3 main components:
- REFORM: Support national authorities to design efficient reforms in line with European standards;
- RECOVERY: Strengthen the capacities of municipalities in view of recovery through the implementation of the capacity building program for local civil servants and civil society; development of local/regional recovery and development strategic documentation (complex recovery programs, development strategies, etc.) aligned with the national guidelines and institutional frame;
- RECONSTRUCTION: Facilitate the establishment of sustainable cooperation between Ukrainian and French municipalities to foster Ukraine’s rapid and efficient reconstruction.
Required profile
Qualifications and Experience
- University degree in international cooperation, development, public/business administration, finance degree and other relevant field;
- At least two years of experience supporting administrative, logistics and financial management preferably within the context of international technical assistance projects;
- Experience in Ukrainian-English and Ukrainian-French translation
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.);
- Fluency in written and spoken English and Ukrainian. Good command of French (minimum B2) would be an asset.
Skills
- Strong teamwork and coordination skills;
- High degree of organization and ability to multitask;
- Strong sense of diplomacy, very good interpersonal and intercultural skills;
- Initiative, autonomy and responsiveness;
- Analytical and synthesis skills;
Key Competencies
The Project Assistant demonstrates the following key competencies in his/her daily consultancy:
- Concern for quality – meets commitments and observes deadlines, while ensuring quality, efficiency and thoroughness in work, demonstrates a meticulous approach with an eye for detail and precision
- Adaptability – works effectively in a constantly changing environment and within a variety of dynamic work situations, adjusts own work plans, activities or actions to meet priorities
- Learning and development – recognizes own strengths and weaknesses, accepts the feedback of the Project management and takes appropriate action, seeks out learning opportunities and incorporates them into action
Deadline for application : 2025/02/18 14:46
Apply https://expertise-france.gestmax.fr/12645/1/project-assistant-h-f/en_US?redirected=3
