Project Budgeting Analyst, NPSA-8, (DS-Kyiv/Lviv/Odesa), National рosition

This intervention is the latest in a series of initiatives implemented by UNDP with the support of multiple donors, beginning with EU DG ECHO’s support for light repairs of schools in war affected areas launched in October 2022. Subsequently, the Government of Germany provided support to continue urgent repairs and assisted the Ministry of Education and Science (MoES) in developing the “New School” concept, starting in 2023. The incumbent Project serves as a logical continuation of these efforts, focusing not only on urgent repairs, but also on modernizing schools by incorporating energy efficiency measures and renewable energy sources, aligned with UNDP’s “Build Back Better” principle. 

This Project is expected to deliver two key outputs:

-           Output 1: Educational facilities in war-affected areas are reconstructed according to the Build Back Better standards.

-           Output 2: A pilot school is repaired and modernized, aligning with the New School Concept developed by the Ministry, and contributing to Ukraine’s EU accession efforts.

The acquisition actions for the works related to this intervention will be carried out via the existing UNDP public procurement system and with involvement of the local economic operators. The targeted educational institutions are located in the following regions of Ukraine: Kyivs’ka, Sums’ka, Lvivs’ka and Volyns’ka oblasts.

In this context, UNDP is recruiting a Project Budgeting Analyst, who will ensure administration, transparent and efficient management of the budget and transactions for the Project. 

The incumbent will accelerate gender equality and women’s empowerment with all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.

Duties and Responsibilities 

The Project Budgeting Analyst will be responsible for the following functions:

 1. Ensures the implementation of resource management strategies and adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UNDP rules, regulations, policies, and strategies, recordkeeping/reporting system, and implementation of effective internal controls, ensuring proper functioning of a customer-oriented resource administration system;
• Continuously review the project’s resource utilization and support the preparation of forecasts and periodic disbursement requests to be submitted to the donor;
• Supports the development of funding requests, grant negotiations, and amendments to the grant confirmations;
• Review and approve the funding authorization and expenditure certificate (FACE) from partners as and when required;
• Facilitate annual audits; and
• Regularly monitor exception reports for unusual activities and transactions, review anomalies or irregularities, and inform the supervisor of the results of the review along with proposed corrective actions. 

 2. Ensure the management of projects budgets of the optimal cost recovery system focusing on achievement of the following results: 

• Finalization of the budgetary sections of the update of the progress report and the disbursement request, along with preparation of quarterly and biannual forecasts of cash flows and annual cash flows;
• Timely review and finalization of enhanced expenditure reports and other ad hoc budgetary reports as required by the project;
• Timely preparation of program budget reviews and provision of justifications for budget reallocation/reprogramming requests;
• Preparation and monitoring of budgets, regular analysis, and reporting on budget approvals and delivery status;
• Monitor and ensure that donor contributions are properly transferred to UNDP in a timely manner;
• Ensure that advance payments and direct payments are properly reviewed and processed in a timely manner and ensure that payment information is correctly recorded in the Quatum system;
• Ensures proper administration of cash receipts and petty cash; and
• Maintenance of a proper filing system for records and documents related to project resources.

 3. Ensures proper control of project accounts focusing on achievement of the following results:

• Ensure analysis and development of proposals for the internal expenditure control system ensuring that the supporting documents processed are matched and completed, that the transactions are correctly recorded and displayed in Quatum; 
• Monthly payment orders (MPOs), claims for reimbursement of travel expenses and other entitlements are properly processed and receipt of goods and services and provisioning are properly carried out in accordance with IPSAS and UNDP policies and procedures;
• Timely corrective actions on unrecorded vouchers, including vouchers with budget verification errors, match exceptions, unapproved vouchers; 
• Timely response to requests from headquarters to resolve data discrepancies;
• Support in the development and implementation of an asset and inventory management for the programme. 

 4. Ensures proper projects cash management functioning focusing on achievement of the following results:

• Timely review of cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements;
• Timely identification and registration of receipts for the income request;
• Timely preparation of monthly cash flow forecasts for use by supervisor.

 5. Ensures capacity building and knowledge sharing on resource management matters focusing on achievement of the following results:

• Capacity building of implementing partners on overall resource administration;
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

The Project Budgeting Analyst will work under the guidance and direct supervision of Operations Analyst and the overall guidance of Project Manager and IDRPB Team Lead, in close collaboration with the Project and UNDP CO teams.

Competencies

Cross-Functional & Technical competencies 

Skills and Experience

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
 

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DEADLINE FOR APPLICATIONS 28 March, 2025.

If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25192

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.