Проєктний/на офіцер/ка пілотного проєкту з невідкладних проміжних репарацій для постраждалих вiд СНПК

Vacancy Announcement 

Title: Project officer 

Type of contract: Consultancy 
Contract duration:   9 months (with possibility of extension) 
Work time:  Full-time position (40 hours per week) 
Reporting to:  GSF Country representative 
Location:  Ukraine/Kyiv
Start date: As soon as possible 
Application deadline: 29/07/2024 

Background 

The Global Survivors Fund (“GSF”) was launched in October 2019 by Dr Denis Mukwege and Nadia Murad, Nobel Peace Prize laureates 2018. Its mission is to enhance access to reparations for survivors of conflict-related sexual violence around the globe, thus responding to a gap long identified by survivors. GSF acts to provide interim reparative measures in situations where states or other parties are unable or unwilling to meet their responsibilities. GSF advocates for duty bearers as well as the international community to develop reparations programmes. It also guides states and civil society by providing expertise and technical support for designing reparations programmes. GSF’s survivor-centric approach is the cornerstone of its work. 

Urgent Interim Reparation Pilot Project  

GSF has been working with the Government of Ukraine, and in particular with the Office of the Deputy Prime Minister for Euro-Atlantic Integration of Ukraine and with the Government Commissioner for Gender Equality Policy on the implementation of a pilot project on urgent interim reparation for survivors of conflict-related sexual violence in Ukraine. The goal of the project is not to wait any longer for survivors to access urgent reparation in the form of compensation. Survivors cannot wait until the war is over and pending the creation of a national reparation programme. 

Role Summary 

The overall role of the Project officer is to act as a focal point on technical level between Ukraine and Geneva teams to ensure smooth operational, administrative, financial, logistical and communication management of the project in liaison with the teams in Ukraine and Geneva and in compliance with the procedures defined in the GSF management framework. The position will also assist the Country representative in all matters of management and administrative procedures in the implementation of the project.  

Position Responsibilities 

Project management 

• Support Country representative and Project manager in developing the ToR’s for different GSF activities in Ukraine based on existing GSF templates. 
• Support Country representative and Project manager in the development and updating of all project tools and SOP. 
• Support Country representative and Project manager in preparation of narrative reports on the project implementation. 
• Act as focal point on GSF management, administrative and operational procedures for other team members. 

Administration and Logistics  

• Provide administrative, operational and logistic support for day-to-day operations of the project management team. 
• Support Country representative and Project manager in developing partner contracts and sub-grantee agreements with relevant international and national partners based on existing GSF templates. 
• Act as a focal point on GSF administrative and logistic procedures for Implementing partners. 
• Organise logistics for team events and travels. 
• Ensure proper translation of all documents developed under the Pilot project.  

Finance Management  

• Manage project finances within the GSF management framework and budget by: 

- processing invoices by sending them to GSF HQ for approving and payment in accordance with internal procedures; 

 – documenting and archiving project related expenses; 

 – updating relevant financial tracking information. 

• Ensure timely collection of the financial reports from Implementing partners. 

• Support the GSF regional finance coordinator in reviewing the financial reports. 

• Act as a focal point between GSF and Implementing partners on facilitation of all financial operations for the urgent reparation project. 

• Report regularly on past and future financial commitments. 

Communication management support 

• Provide the GSF communication team with regular updates on the project implantation. 
• Support Ukraine project stakeholders in respecting GSF approved communication framework. 
• Support Country Representative and Project manager in preparation of presentations and other external communication tools. 

Other

• All other administrative and management tasks related to project implementation in line with future developments. 

Position Requirements 

 Education and Experience 

• Degree in finance, accounting, business administration, or other relevant subject and minimum 3 years of experience in similar position .

Other Requirements 

• Fluency of Ukrainian and English languages  
• Strong organizational skills and ability to prioritise tasks and work independently. 
• Proficiency with MS Office suite, particularly Excel. 
• Be proactive in the administrative implementation of the project. 
• Attention to detail. 
• Positive attitude and excellent team spirit. 
• Ability to work in a multicultural environment. 
• Adaptability and flexibility.   

How to Apply 

 Please send your CV and cover letter to [email protected] with “Project Officer for Ukraine Application” as email subject, by July 27 2024. Please note that only shortlisted candidates will be contacted. 

The Global Survivors Fund is committed to diversity, gender balance and inclusion as well as reflecting the diversity of the places where we work and the communities we work with, and will consider applications from qualified professionals from all backgrounds, cultures or beliefs. are. We encourage candidates from regions where GSF works to apply.  

GSF operates and enforces multiple safeguarding policies including Protection from Exploitation and Abuse, Child Safeguarding and Fiscal Integrity. 

Please note that for this position candidates must be authorised to work in the country where the position will be based at the moment of the application. 

Your Data – If you choose to apply for this position, you will be providing us with your Personal Data, which we will process for the purposes of selecting a candidate for the position only. We will keep the Personal Data you share with us as part of the application process for six months from the deadline for application, after which it will be deleted. Your Personal Data will be accessed only by our HR Staff managing the recruitment process, as well as the members of the selection panel. You have the right to a) ask us for access to your Personal Data and for information about how we process it, b) to ask us to rectify the Personal Data we have on record for you, c) to ask us to delete your Personal Data or restrict its use, and d) to object to our processing of your Personal Data. To exercise these rights, please contact [email protected]. If you have any concerns or complaints about how GSF processes your Personal Data, please submit them to [email protected].