ПРООН шукає Спеціаліста із закупівель

Background Purpose:

Ensures execution of transparent and efficient procurement services and processes in the CO, consistent with UNDP rules and regulations.

Reporting structure and partners: Reports to Procurement Analyst. Works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

 Ensures implementation of operational strategies through:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control;
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management;
• Participation in UNDP Projects Oversight and Support Team as assigned by the Office Management.

Supports procurement processes for CO, NEX/DEX projects and at the request of other Agencies through:

• Preparation of procurement plans for the office and projects and their implementation monitoring;
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas;
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Presentation of reports on procurement in the CO;
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies;
• Responsibility of UNDP corporate Dashboards oversight on procurement issues;
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform;
• Analysis of requirements and support in elaboration of proposals on common procurement, management of long-term agreements in line with the latest developments in common services and the best practices;
• Support CO vendor management arrangements (systematize and maintain vendor records, timely archive old and duplicated entries etc.).

Ensures implementation of sourcing strategy through:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;
• Support in management of e-procurement module as may be applicable.

Ensures facilitation of knowledge building and knowledge sharing in the CO through:

• Organization of trainings for the operations/ projects staff on Procurement;
• Synthesis of lessons learnt and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core:

Innovation

Ability to make new and useful ideas work

Leadership Ability to persuade others to follow

People Management Ability to improve performance and satisfaction

Communication Ability to listen, adapt, persuade and transform

Delivery Ability to get things done.

Technical/Functional:

Primary

Operational Efficiency Ability to identify and execute opportunities to improve operational efficiency

Quality Assurance Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled

Procurement The ability to acquire goods, services or works from an outside external source

Secondary

Knowledge Management Ability to efficiently handle and share information and knowledge

Team Building Ability to work effectively with diverse groups of professionals towards common goals

Required Skills and Experience 

Education:

• Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

• 6 years of relevant administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Language Requirements:

• Fluency in English and Ukrainian.

 APPLICATION INSTRUCTION:

If you wish to apply for this or other positions with UNDP, please visit UNDP website, section jobs and apply only:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=16719&hrs_jo_pst_seq=1&hrs_site_id=2

DEADLINE FOR APPLICATION IS 07 June 2018.