ПРООН в Україні Grant/Youth Associate

Agency: UNDP

Title: Grant/Youth Associate

Practice Area: Democratic Governance

Vacancy End Date:(Midnight New York, USA)15/05/2019

Duty Station: Kyiv, Ukraine

Education & Work Experience: G-Bachelor’s Level Degree – 3 year(s) experience

Vacancy Type: Service Contract (SC)

Contract Duration: 1 year with possible extension 

Background. UNDP’s new project “Civil Society for Enhanced Democracy and Human Rights” is aimed at comprehensively supporting civil society development in Ukraine with the purpose of contributing to democratization and better protection and promotion of human rights, as well as sustainable development as per the Global Agenda 2030. 

Duties and Responsibilities. 

The Grant Associate/Youth Officer  will be responsible for the following key tasks: 

• Support the implementation of the project small grants scheme, including development of calls for proposals, other documents and forms, setting up proposals evaluation criteria, organizing the work of selection panels, preparation of grant lists, and other relevant duties, and lead this work specifically for the youth work component;
• Summarize information on grants awarded by the UNDP through the project and shares it with the supervisor for monitoring and planning purposes;
• Contribute to the project annual and quarterly work-plans preparation and report with regard to the CSDP small grants scheme and youth component;
• Develop and maintain the grants project filing system (in electronic and paper form), including on the youth grants provided by UNDP to the youth workers, winners of the Youth Innovation Challenge and other youth projects and initiatives;
• Provide information on UNDP and project grant-making procedures and reporting requirements to potential and current grantees during regional information sessions and orientation sessions;
• Support cooperation with the project partners that provide assistance in the implementation of the project small grants scheme to ensure its effectiveness;
• Participate in the review and evaluation of grant project proposals and analyse grant project work plans and budgets; 
• Maintain regular contacts with at least 30 project grantees on programmatic and financial issues concerning grant projects’ implementation;
• Facilitate provision of guidance to all potential grant applicants to support the completion of applications, including concept notes and full-fledged proposals
• Consult grantees on financial accounting and reporting issues concerning grant project budget is in compliance with the UNDP SOPs;
• Support the analysing of grantee programmatic and financial reports and prepare summaries of grant project activities, results achieved, and financial resources used;
• Closely liaise with UNDP Ukraine programmes to ensure proper coordination of actions and activities related to grants payments;
• Support of drafting the mid-year and annual reports on issues concerning the youth component and grants schemes;
• Prepare project-related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc; 
• Perform other functions/tasks when required.

Measurable outputs of the work assignment:

• Grantees programmatic and financial reports prepared and analysed in timely manner;
• Quality and timely advice provided to the grantees on grant projects implementation and financial reporting;
• Sufficient and verified information on grants projects progress and results achieved regularly obtained from grantees through reports and monitoring visits.

Performance Indicators for evaluation of results:

• Relevant outputs of the project annual work plan are fully and timely implemented;
• Funds delivery for CSDR project is reached 100%;
• CSDR operational requirements are carried out in strict accordance with UNDP rules and procedures.
• Quality of work;
• Initiative;
• Partnering and networking.

Competencies.

Core Competencies:

• Communication;
• Delivery;
• Innovation;
• Demonstrate/safeguard ethics and integrity; 
• Demonstrate corporate knowledge and sound judgment; 
• Self-development, initiative-taking; 
• Encourage and participate in open communication in the team, communicate effectively; 
• Create synergies through self-control; 
• Manage conflict;
• Abilities to ensures all necessary precautions to avoid corrupt practices, maintains standards of conduct that govern the performance of the UN staff, including the prohibition of corrupt practices in connection with the award and administration of contracts, grants, or other benefits, as set forth in the Staff Regulations and Rules of the United Nations, the UNDP Financial Regulations and Rules, and the UNDP Procurement Manual.

Competencies expected of the individual: 

• Substantial knowledge of the Ukrainian financial accounting principles and procedures;
• Mature judgment combined with a proactive, energetic approach to problem solving;
• Excellent interpersonal skills;
• Strong organizational and time management skills, resourceful in finding solutions;
• Client orientation;
• Ability to work under continuous pressure and meet deadlines; 
• Energetic optimistic approach to all possible problems.

Required Skills and Experience:

• Bachelor’s degree (or equivalent) in finance, accounting, business administration or economics, international relations, social sciences or related fields;
• At least 3 years of progressive experience in the area of youth work, administration or programme support service preferably in the international environment or other related fields;
• Experience in grant-making and within technical assistance projects is an asset;
• Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling od web based management systems; 
• Fluent English, Russian and Ukrainian is required.

Disclaimer.

Important applicant information. All posts in the SC categories are subject to local recruitment.

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. 

Workforce diversity. UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning. The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. 

Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only

DEADLINE FOR APPLICATIONS:  May 15, 2019 (Midnight New York, USA).