ПРООН в Україні шукає Programme Assistant (UNFPA)

Agency: UNFPA
Title: Programme Assistant (UNFPA)
Vacancy End Date: (Midnight New York, USA) 12.02.2020
Duty Station: Kyiv, Ukraine
Grade: SB3
Vacancy Type: Service Contract (SC)
Contract Duration: 1 Year with possible extension

Background
In accordance with the organizational mandate and national development priorities of Ukraine, UNFPA, the United Nations Population Fund, implements a country programme of technical assistance to Ukraine for 2018-2022.  With its 3rd Country Programme UNFPA Ukraine makes a strong focus on investing in the abilities of young people, especially young women and girls, to make responsible choices about their lives and contributing to the legal and social adoption of more equitable gender norms, including the right to live free from stereotypes, coercion and violence.

Duties and Responsibilities

• Provide input into arranging youth programme activities, supports programme officers in preparation of budgets, arranging venues, materials and helping in preparation of the presentations;
• Contribute to the preparation of youth programme financial reports and follow up actions by collecting information, preparing tables, drafting selected sections of the report etc.;
• Assists in developing tools and mechanisms for effective and efficient implementation of programme and project budgets;
  Compile relevant background materials and prepares briefs and summaries if requested;
• Support UNFPA Program Analyst, Youth/HIV, in communication and awareness raising activities targeting youth issues;
  Ensure proper reporting and communications on the conducted events (participants’ analysis, feedback on the communication products, mass media analysis, etc.);
• Develop innovative outreach solutions, including communication technologies, social media platforms and applications;
  Assist in producing media and presentation materials;
  Arrange working meetings and events, prepare draft minutes, communicate draft notes to the participants and receives feedback;
• Ensure quality and completeness in filing of programme documents; assist in e archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters;
• Undertake logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team;
• Perform assigned tasks within Global Programming System and TRIP system for UNFPA program management;
  Conduct monitoring visits to the regional events;
• Translate and draft letters and other programme documents as well as provide oral translation as may be assigned by the Country Office management;
• Carry out other duties as may be requested by the supervisor.

Competencies
Core Competencies:

• Achieving results;
• Being accountable;
• Developing and applying professional expertise/business acumen;
• Thinking analytically and strategically;
• Working in teams/ managing ourselves and our relationships;
• Communicating for impact.

Functional Competencies:

• Managing the organization’s financial resources;
• Providing procurement services;
• Ensuring facilities and assets management;
• Providing logistical support;
• Managing data;
• Managing documents, correspondence and reports;
• Managing information and work flow;
• Planning, organizing and multitasking;
• Supporting financial data analysis.

Managerial Competencies:

• Providing strategic focus;
• Engaging internal/external partners and stakeholders
• Leading, developing and empowering people/ creating a culture of performance;
• Making decisions and exercising judgment.
• Values:
• Exemplifying integrity;
• Demonstrating commitment to UNFPA and the UN System;
• Embracing cultural diversity;
• Embracing change.

Required Skills and Experience

Education:

• Bachelor’s degree in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences or other related fields.

Experience:

• At least 3 years of relevant practical experience of working in the field of administration, finance, programme/project support;
• Background knowledge on development issues and /or areas related to the UNFPA mandate, particularly youth empowerment, education (including life skills) and youth engagement is an asset;
• Good knowledge of visual design and layout development for information materials is desirable;
• Experience of working at or with a UN agency or other international organisation is an asset.

Language Requirements:

• Fluency in Ukrainian, English and Russian languages.

Disclaimer

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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