Rehab4U Program Coordinator / Менеджер/ка з підтримки програм

Employment Description

The Program Coordinator supports the implementation of Momentum Wheels for Humanity (MWH) projects in Ukraine and the five-year USAID Rehabilitation for Ukraine (Rehab4U) Activity in Ukraine. The Program Coordinator will coordinate, oversee, and support, and monitor Momentum’s programming, building on ongoing country programs and accomplishments. Additionally, the Program Coordinator will support on reporting, and collaborate with the COP and Country Director on collecting information on program implementation status and overseeing program work plans and timelines. 

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit www.momentum4humanity.org.

Detailed Responsibilities

The Program Coordinator shall assume the following specific responsibilities for the length of the employment:

• Overseeing projects and activities in a timely manner and in line with donor-approved work plans, organizational policies and procedures, and national and international standards.
• Ensure proper planning and coordination of activities in line with donor-approved work plans, policies and procures, and national/international standards
• Liaise with the technical team to prepare activity plans and budgets and communicate the planning schedule to relevant program and operational staff
• Assign logistics and procurement tasks; review prepared vendor contracts, Purchase Orders, Goods Received Notes, and other documentation for activity procurement. Approve documentation up to the established threshold
• Liaise with local authorities and donor and partner agencies as requested by the program manager
• Review travel documentation for in-country travel, including airfare, ground transportation, and accommodations as needed. Ensure appropriate signatures are obtained and that documentation is saved to the Box.
• Support program recruitment: identify recruitment needs, develop onboarding agenda and materials in coordination with the program manager; and interview candidates as needed.
• Ensure proper planning of project-related activities.
• Work with finance, technical, and operations staff to procure program supplies within program budgets.
• Attend coordination meetings that are relevant to programs.
• Coordinate organizing training and other in-country activities, including identification of appropriate venues and preparation of required materials
• Align on procurements for the upcoming month, define priorities, and develop an execution plan
• Oversee preparation of agendas, participant lists, meeting minutes, and communication or other materials for events as required
• Support sourcing and procurement of project supplies as needed and in line with donor rules and regulations and MWH policies and procedures. Ensure procurement documentation is organized in Box
• Record and report details to MWH on the program’s procurements and trainings 
• Lead project reviews with country staff to document best practices and lessons learned, adjust strategies and implementation plans, inform future programming initiatives and approaches, and contribute to organizational learning.
• Lead development of monthly/quarterly reports; liaise with technical team to collect inputs, consolidate and edit reports for program manager review  
• Regularly update the COP, Country Director and MWH HQ on program implementation progress against the work plan and indicators, suggesting necessary adjustments and addressing evolving issues.
• Support monthly, quarterly, and/or ad hoc donor and internal reports, ensuring that reporting is accurate and timely.
• Coordinate with MEAL and technical staff on reporting objectives, indicators, and outcomes across projects
• Consolidate, contribute to, and review technical inputs for contractually obligated donor reports and project deliverables.
• Prepare any annual donor reports, and send them to the manager for review.
• Provide information/responses to ad hoc reporting requests from donors or HQ as needed
• Participate in MWH Ukraine team meetings

Minimum Qualifications

• Master’s degree in Public Health, International Development, and/or in the relevant field of study 
• At least five years of strong and proven experience responding to humanitarian emergencies 
• Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs
• Experience coordinating projects in emergency settings, including staff supervision 
• Experience managing budgets and preparing timely, complete, and accurate reports 
• Experience working with national governmental agencies, international NGOs, and multilateral organizations
• Excellent skills in evaluation, reporting, and synthesis of quantitative and qualitative data
• Ability to set clear goals and manage progress toward them
• Ability to work well independently and with a team
• Excellent interpersonal, written, and verbal communication skills 
• Detail-oriented with good organization and prioritization skills
• Written and spoken fluency in Ukrainian
• Excellent written and spoken fluency in English 

How to Apply

Please submit a cover letter and resume in PDF format and English to [email protected] by August 20, 2024. Please include “Program Coordinator, YOUR NAME” in the subject line. Applications will be considered on a rolling basis.

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.