Рrogramme Associate, NPSA6, UNDP
ЗАВЕРШЕНО
UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of the Programme Associate with the duty station in Kramatorsk (temporarily relocated to a safer place as per UNDSS recommendation). This position falls under the second component of the RPP – i.e., Local Governance and Decentralization Reform (LGDR).
Duties and Responsibilities
Administrative and Logistical Support:
- Perform administrative support functions to facilitate the implementation of the project activities, including personnel matters, attendance records, facilitating missions, office maintenance, reception/registry;
- Contribute to the programme component annual and detailed project implementation work plans, procurement plans and reports preparation, monitor approved project milestones with timely project extension/closure in Atlas in quality and timely manner based on the requirements of the UNDP and programme donors;
- Facilitate project and programme component recruitments and personnel management, including leave monitoring;
- Assure timely and accurate preparation and submission of the documents for selection processes and contract of programme component team extension;
- Participate in data collection, analysis and maintenance of project related database and files; keep accurate electronic and paper filing, information and records systems;
- Participate in project and programme component activities (online meetings, round tables, conferences, other public activities); preparation, connection, implementation and follow up, take meeting minutes etc;
- Provide logistical support, including travel arrangements, accommodation, visas, tickets, create Travel Requests/Travel Claims etc. to the project staff;
- Facilitate and provide full support to component monitoring, evaluation and audit missions, as well as missions of experts;
- Keep updated project inventory and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the project equipment transfer/disposal is being done in accordance with UNDP rules;
- Maintain the database of all stakeholders and partners;
- Liaise with UNDP Operations on a variety of the operations related issues: procurement, financial management and human resources;
- Provide assistance with project documents translation and interpretation as needed;
- Maintain stationery and office supplies, purchase office equipment when needed;
- Handle project correspondence;
- Provide support to various project activities at the national and sub-national levels;
- Provide support to communication activities and events of the project;
- Facilitate timely and proper preparation, collection and submission of full set of documents for the Project registration card;
Financial Support:
- Provide day-to-day management of the project financial operations in accordance with UNDP rules and regulations and relevant Standard Operating Procedures (SOPs);
- Prepare and monitor operations budget, assist in preparation of project budget and maintain necessary budgetary controls and records;
- Prepare documents for payments in accordance with the approved project budget;
- Ensure process of payment requests and payments within the limits of the project budget;
- Prepare accurate budget revisions;
- Prepare requests for financial authorization to UNDP Country Office in accordance with the approved project budget;
- Prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports for donors;
- Monitor expenditures and prepare financial reports and forecasts; Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched;
- Ensure timely corrective actions on purchase orders with budget check errors and other problems;
- Maintain the filing system;
- Assist programme management in preparation/revision of Programme Implementation Plan.
Operations/Procurement:
- Facilitate the process of procurement and delivery of goods and services through tender/canvas processes in accordance with SOPs;
- Support to organization of procurement processes including Procurement Plan cases creation, e-requisitions, vendor etc.
- Support in organizing events through the conference service companies companies including checking and comparing the received proposals and contract creation in accordance with SOPs.
Support to Communication Activities:
- Maintain updated database of the project counterparts, contractors, consultants, suppliers, collect relevant information on best services and expertise providers;
- Review press and publications for articles of interest to project and programme and circulate them to programme staff;
- Prepare project and programme related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.;
- Ensure all project communications and training activities are in line with UNDP gender-responsive communications principles;
- Facilitate project and programme related training/learning activities.
Support to other activities of the Component:
- Support the preparation of analysis, infographics, presentations on project budget planning, forecast and delivery;
- Maintaining component information calendar in IMS: events, trainings, mission and consultancies;
- Assists in meetings, drafts minutes and correspondence as requested;
- Organize the reception of visitors;
- Ensure the mainstreaming of gender equality and women’s empowerment considerations in the field of expertise, promote a safe and enabling environment free of any kind of discrimination and abusive behaviour, and use the principles of gender-responsive communications in line with the UNDP corporate standards.
- Perform other duties as assigned by the Programme Coordinator (Local Governance and Decentalisation Reform Component Lead).
Required Skills and Experience
- Secondary Education is required.
- Bachelor’s Degree in Economics, Business Administration, International Relations, Management, Social Sciences, Political Sciences, Public Administration, or other relevant areas will be given due consideration but it is not a requirement
- Minimum 6 years (with Secondary Education) or 3 years (with Bachelor) of practical, progressively responsible experience of working in the field of administration, coordinating project or programme activities in public or international organization in the relevant fields.
- Familiarity with UN/UNDP procedures and/or experience with ATLAS would be an asset;
- Experience of working in similar positions with international organizations/projects will be considered as an advantage
- Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems
- Fluency in Ukrainian, Russian and English is required
DEADLINE FOR APPLICATIONS June 11, 2022.
If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
Qualified women are strongly encouraged to apply.
