Site Visit Coordinator, Ukraine Monitoring and Learning Support (UMLS) project/ Kоординатор/ка

Position Description

EnCompass LLC is seeking a seeking a Site Visit Coordinator to work on its Third-Party Monitoring (TPM) team for the UMLS activity. The site visit coordinator will coordinate a dynamic TPM system of site visits across all of Ukraine with multiple TPM partner organizations and implementing partners, and collaborate with the UMLS team and EnCompass home office staff as necessary. We are looking for someone who is solution-oriented, highly organized, and resourceful to take on this important role. This person will proactively engage with partners and carefully track site visits throughout their lifecycle from planned to completed. This individual will work closely with the Sr. TPM Specialist and TPM Specialist. The position is based at the EnCompass UMLS office in Kyiv, Ukraine. The Site Visit Coordinator may be asked to undertake limited travel in central or western oblasts of Ukraine, in alignment with UMLS security guidance protocols.

This position is for Ukrainian nationals.

Position Duties and Responsibilities

Essential functions:

• Obtain data needed for site visits and scheduling from multiple USAID implementing partners.

• Coordinate field monitor site visit calendars with multiple TPM subcontractors.

• Proactively communicate with the points of contact among IPs, subcontractors and relevant UMLS staff to ensure completion of visits per set deadlines.

• Ensure TPM subcontractors receive all necessary information and guidance to conduct site visits.

• Maintain the TPM Tracker system to coordinate site visits and respond to data calls regarding TPM visits.

• Ensure subcontractors deliver TPM data and reports as per planned TPM tracker dates.

• Notify the TPM Specialist and TPM Team Lead when TPM reports are ready for quality control check and verification.

• Keep TPM Team Lead and DCOP up-to-date, particularly on any delays in or challenges to timely completion of site visits and trouble shoot where appropriate.

• Review data quality, including confirming the language and data verification.

• Notify the TPM Team Lead and DCOP as soon as site visit ‘red flags’ are communicated by subcontractors.

Position Requirements

Qualifications

Academic Qualifications

• Bachelor’s Degree or at least five years of work experience

Experience and Skills

• Mastery of Microsoft Office

• Proven attention to detail

• Demonstrated ability to coordinate activities across multiple entities

• Demonstrated communication skills
• Fluent in Ukrainian and professional fluency in English

How to Apply 

Please submit your CV and cover letter:

https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3198777&source=3198777-CJB-0

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US based positions: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

If you require accommodations in line with the Americans with Disabilities Act to complete your application, please call 301-287-8700, provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case-basis, and we will call you back within approximately 3 business days.

EEO is the Law & EEO is the Law Supplement, Pay Transparency Nondiscrimination Provision

VEVRAA Notice

At EnCompass, our internal motto is “work that fits your life”. Among other things, we offer the following Total Rewards Benefits* to eligible US Staff:

• Multiple options on Healthcare insurance
• Company paid Dental & Vision coverage
• Company paid term life insurance, AD&D Insurance, and Disability insurance
• Supplemental life insurance
• Flexible Spending Account (Health care and Dependent care FSA)
• 401K with an Employer match
• Hybrid/Remote work privileges
• Flexible work schedules
• Free EAP & ERP
• Paid Parental Leave
• Training and Professional Development resources and funds
• Generous PTO, increases with years of service
• 11 paid Holidays (2 of which are floating), including Juneteenth
• Paid Bereavement Leave
• Charitable Donation Match
• Pet insurance
• Equity & Belonging support
• Commuter Benefits

*Certain benefits are subject to restrictions depending on location, job requirements and employment status