Спеціаліст/ка з організації заходів та логістики / Events & Logistics Officer

Mission description

Under supervision of Support Fuctions Coordinator, and in close cooperation with project teams, coordinate and organise activities implemented by Expertise France:

• Helps to conceptualise activities (conferences, workshops, strategic sessions) through assistance in drafting of TORs, with the support of project teams,
• Review the activities concept notes to recommend improvements on topics, articulation and format of the event,
• Ensure selection of service providers (event management services) through fair and transparent selection procedure, drafts necessary documents (contracts, purchase orders),
• Support the event organisation at locations upon the need,
• Ensure proper asset management of the SSU and projects – ensure updating of files, add and write off assets, prepare deeds of transfer, hold bi-annual inventory check,
• Help to elaborate and supervise framework contracts with event management and business travel agencies, translation and interpretation, taxi services, IT services, office rental, verify quality of services,
• Ensure subscription of teams to necessary IT tools (Microsoft, Zoom etc.)

Project or context description

Expertise France (EF) is the French government operator of international assistance projects, which presence in Ukraine has recently been strengthened. EF is implementing several projects, notably the EU Project Pravo-Justice, aimed to promote greater rule of law in Ukraine, in line with European standards and comparative practices, the “mAIDan” project, in close coordination with the French Embassy in Kyiv, with the aim of mobilizing French technical assistance to support Ukraine in addressing the emergency and preparing for reconstruction and the EU accession process. The agency is also supporting several health partners through the project APPUI Health and health program named the Initiative dedicated to the fight against HIV and tuberculosis.

Required profile

•  Master degree in administration, economics or other
•  At least 2 years of successful experience on similar position
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.)
• High degree of organization, attention to detail, and ability to multitask;
• Fluency in written and spoken English and Ukrainian.
• Interpersonal and stakeholder management skills,
• A high degree of initiative, diplomacy and problem-solving,
• Outstanding emotional intelligence skills,
• A creative and entrepreneurial approach to overcoming barriers and making change happen

Deadline for application : 2024/03/15 23:59

Please send your applications following the link https://expertise-france.gestmax.fr/10840/1/events-logistics-officer-cam-ukraine-h-f/en_US?backlink=search