Спеціаліст/ка з грантових програм/ Subgrant compliance officer – Lviv, Ukraine
ЗАВЕРШЕНО
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in Ukraine, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Finance Manager, the Subgrant Compliance Officer is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement. The Subgrant Compliance Officer is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.
Essential Job Responsibilities
SUBAWARD MANAGEMENT
- Ensure subawards are managed in accordance with Mercy Corps’ Subaward Financial Management Policy (SFMP) and donor rules and regulations.
- Assist with the review of subrecipient budgets and budget narratives for completeness, reasonableness, allowability, allocability and overall cost realism in compliance with MC and donor budget requirements.
- Conduct subgrantee pre-award assessments and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
- Assist in the preparation and review of subgrant agreements.
- Provide on-going training and support to subgrantees in Mercy Corps subgrant financial procedures and assist in conducting formal subgrantee training workshops.
- Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
- Track the need for modifications to subawards, as applicable, and ensure they are processed and filed.
- Help prepare subrecipient monitoring plans, conduct financial monitoring, as directed by the Sr. Subaward Compliance Officer, and assist with preparation of financial monitoring visit reports.
- Assist in subgrantee site audits and prepare site visit reports.
- Follow up on all subgrant compliance issues and audits and document resolutions.
- Maintain subgrant tracking as well as financial files in accordance with the Field Finance Manual.
- Assist with the timely processing of subrecipient payments in consultation with the Sr. Subaward Compliance Officer, program manager and finance department.
- Process subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
- Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
- Other duties as assigned by the supervisor
Security
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. - Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Reports Directly To: Snr Subaward Compliance Officer
Works Directly With: Sr. Subaward Compliance Officer and other members of the Subawards & Compliance Team, country finance department personnel and program and administrative Staff.
Knowledge and Experience
- Two or more years of finance experience, including budgeting and grant management or auditing.
- At least 2 years of experience in grants management as well as a good understanding of USG (USAID, DOS, USDA, etc.) and European donor regulations, strongly preferred.
- A university degree in finance, accounting or a related business field is required.
- Two years’ experience in the Finance/compliance Department of a non-governmental organization.
- Good understanding of major international donor rules and non-profit accounting.
- Prior experience with computerized general ledger software.
- Advanced computer skills in MS Office programs, particularly Excel and Access.
- Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus.
- Excellent oral and written English skills.
- Ability to work effectively with an ethnically diverse team in a sensitive environment.
- Previous experience in insecure environments
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical. The Subgrant Compliance Officer must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our stakeholders and to international standards guiding international relief and development work, while actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Interested candidates should submit their application through the following portal:
