Співробітник/ця проекту (реєстр)

ПРООН в Україні шукає співробітника\цю проекту у містах Київ, Дніпро, Полтава, Мукачево, Львів, Одеса та інші міста.

Кінцевий термін надсилання резюме: 12 жовтня 2022.

Посилання на вакансію: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/6115.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background:

Considering the needs of several projects within Energy and Environment portfolio, UNDP is opening the roster for Project Associates. Project Associate will be responsible for the overall support of implementation of the the certain project and other outputs related to the portfolio, performing a variety of standard operational services within the project framework ensuring high quality and accuracy of work.

The Project Associate works in collaboration with the operations, programme and project staff in the UNDP Country Office to exchange information and ensure consistent services delivery.

The Project Associate facilitates knowledge building and knowledge sharing on communication activities. The Project Associate will work closely with all projects’ personnel and UNDP CO team to ensure relevant requirements are fulfilled in a timely manner with required quality, following the highest standards in line with UNDP guidelines and procedures.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.

This vacancy announcement is not tied to any currently open position or any specific duty station. It is a call for a Roster of qualified candidates to express their interest for future upcoming opportunities in any of the following duty stations: Kyiv, Dnipro, Poltava, Mukachevo, Lviv, Odesa and other duty station as it could be required. 

The candidates will be included into the UNDP Ukraine Roster for the position of Project Associate and remain in the pool for the duration of 36 months in line with the UNDP policy and procedures.. The rostered candidates will be invited to participate in the validation interview for the position(s) once it becomes vacant and/or available depending on office needs. The offer will be made based on the interview outcomes.

Scope of Work:

Administrative Assistance in Project:

• Perform administrative support functions to facilitate the implementation of the Project activities, including personnel matters, attendance records, facilitating missions, office maintenance, reception/registry;
• Contribute to the project  annual and detailed project implementation work plans, procurement plans and reports preparation in quality and timely manner based on the requirements of the UNDP and programme donors;
• Facilitate project recruitments and personnel management;
• Assure timely and accurate preparation and submission of the documents for selection processes and contract extensions;
• Participate in data collection, analysis and maintenance of project related database and files; keep accurate electronic and paper filing, information and records systems;
• Participate, as requested by management in project activities (meetings, round tables, conferences, other public activities); preparation, implementation and follow up, take meeting minutes etc., including as appropriate thos organized as part of the Energy and Environment Portfolio to ensure synergies between projects;
• Provide logistical support, including travel arrangements, accommodation, visas, tickets, etc. to the project staff;
• Facilitate and provide full support to component monitoring, evaluation and audit missions, as well as missions of experts;
• Keep updated project inventory and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the project equipment transfer/disposal is being done in accordance with UNDP rules;
• Maintain the database of all stakeholders and partners;
• Liaise with UNDP Operations on a variety of the operations related issues: procurement, financial management and human resources;
• Provide assistance with project documents translation and interpretation as needed;
• Maintain stationery and office supplies, purchase office equipment when needed;
• Handle project correspondence;
• Provide support to various project activities at the national and sub-national levels;
• Provide support to communication activities and events of the project;
• Facilitate timely and proper preparation, collection and submission of full set of documents for the Project registration card;
• Ensure mainstreaming of gender equality considerations in the project implementation, promote a safe and enabling environment free of any kind of discrimination and abusive behaviour.

Financial Assistance to Project:

• Provide day-to-day management of the project financial operations in accordance with UNDP rules and regulations and relevant SOPs;
• Prepare and monitor operations budget, assist in preparation of project budget and maintain necessary budgetary controls and records;
• Prepare requests for direct payment to UNDP CO Finance unit in accordance with the approved project budget;
• Ensure process of payment requests and payments within the limits of the project budget;
• Prepare accurate budget revisions;
• Prepare requests for financial authorization to UNDP CO in accordance with the approved project budget;
• Prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports for donors;
• Monitor expenditures and prepare financial reports and forecasts;
• Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched;
• Ensure timely corrective actions on purchase orders with budget check errors and other problems;
• Maintain the filing system;
• Assist programme management in preparation/revision of Project Implementation Plan.

Operations/Procurement:

• Facilitate the process of procurement and delivery of goods and services through tender/canvas processes in accordance with SOP;
• Support to organization of procurement processes including vendor creation, e-requisitions etc.;
• Support in organizing events through the LTA companies including checking and comparing the received proposals.

Communication Assistance:

• Maintain updated database of the project counterparts, contractors, consultants, suppliers, collect relevant information on best services and expertise providers;
• Review press and publications for articles of interest to project and programme and circulate them to programme staff;
• Prepare project and programme related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.;
• Ensure all project communications and training activities are in line with UNDP gender-responsive communications principles;
• Facilitate project and programme related training/learning activities.

• Support to other activities of the project:

• Support the preparation of analysis, infographics, presentations on project budget planning, forecast and delivery;
• Maintaining component information calendar in IMS: events, trainings, mission and consultancies;
• Assists in meetings, drafts minutes and correspondence as requested;
• Preparation of the interview reports;
• Organize the reception of visitors;
• Perform other duties as assigned by the CSSC Specialist and CSSC Coordinator.

Institutional Arrangement:

Under the direct supervision of Project Manager and the overall guidance of Energy and Environment Portfolio Team Lead, the Project Associate provides ongoing project and administrative assistance and support to the project, performing a variety of standard administrative processes ensuring high quality and accuracy of work.

Competencies: