Старший/-а асистент/-ка молодіжної програми, НДІ Україна

The National Democratic Institute for International Affairs (NDI) is a non-profit organization working to strengthen democracy worldwide. NDI programs are supported by the U.S. Agency for International Development (USAID), the UK, Sweden, Canada, the National Endowment for Democracy (NED) and other donors. NDI and its partners have been working in Ukraine since 1992.

Position Summary: The National Democratic Institute (NDI) seeks a Program Assistant (PA)/ Senior Program Assistant (SPA), to support the Youth Program in Ukraine. As part of the Youth Program team, the PA/SPA will promote youth political participation and youth mainstreaming within recovery and reconstruction processes and contribute to democracy safeguarding in Ukraine. The PA/ SPA will be responsible for providing advanced day-to-day programmatic and administrative support for the implementation of the program activities under the supervision of the Senior Program Officer, Program Director and the Resident Country Director. This position requires a high degree of discretion, strong organizational skills, and good judgment. Working proficiency in English and Ukrainian is required. This position does not have supervisory responsibilities.

Job Title: Youth Program Assistant/ Senior Program Assistant, NDI Ukraine (Kyiv-based)

Job Responsibilities:

• •  With general guidance from the supervisor, work with increasing independence to support the implementation of NDI’s Youth Program activities in Ukraine.
• •  Arrange logistics for NDI activities, including online and in-person conferences, workshops, study visits, and consultations for the NDI’s civil society and other partners in Ukraine.
•  •  Prepare meeting/activity notes, background information, and briefing papers when needed.
• •  Track documents, maintain contact databases, and electronic filing.
• •  Assist with and provide back-up for the day-to-day operations of the program, responding to routine program inquiries, ensuring prompt and accurate internal communication.
• •  Cultivate and maintain regular communication with program partners, participants, and vendors.
• •  Follow political developments, primarily in the domain of youth policy development, youth participation in Ukraine’s recovery and reconstruction , and assist in the preparation of political updates/analysis.  
• •  Provide high-quality oral interpretation and written translation from English into Ukrainian and vice versa as required.
• •  Work with the NDI’s Administration and Finance team to prepare payments and reconciliations of program expenditures.
• •  Work with the NDI’s Subgrants team to support program’s implementing partners (subgrantees).
• •  Perform monitoring and evaluation of program activities, in line with the NDI’s performance monitoring framework.
• •  Develop weekly programmatic reports and contribute to quarterly and annual reports.
• •  Perform other duties as assigned by the supervisor.

Qualifications/Requirements: 

• •  Bachelor’s Degree in Political Science, Sociology, Public Administration, International Relations, or related fields, focus on policy development would be a plus;
• •  At least two years of work experience in a related field (youth engagement, human rights, civil society development, local governance etc.) required;
• •  Demonstrated interest in Ukraine’s reforms and reconstruction, political processes, advancement of gender equality, youth civic and political participation, inclusion and human rights;
• •  Strong organizational skills with attention to detail;
• •  Excellent command of Ukrainian is required; working proficiency in English is required;
• •  Excellent written and oral communication skills;
• •  Ability to work in an organized manner, meet deadlines, and work well in a team;
• •  Working knowledge of Google Apps, Zoom, Microsoft Office Programs, Excel, Internet.

Please be informed that this is a Kyiv-based position implying a need for physical presence at the office (minimum of 2-3  days per week) and/or offline activities conducted by NDI.

Submission Guidelines: Qualified candidates are requested to send a CV and motivation letter in English. Your CV and motivation letter should demonstrate your interest and qualifications for this position, and be submitted as a single PDF file at [email protected]. 

Deadline: The deadline for submitting applications is August 21, 2023. Only shortlisted candidates will be contacted for the written test, and finalists will be invited for an interview.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities for all applicants seeking employment and employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to any grounds such as age, disability, marital status, sexual orientation, gender identity or expression, veteran or IDP status etc.