Вакансія “Адміністративний/а ІТ-асистент/ка”

Chemonics International Inc., an international development consulting firm, seeks a highly-qualified Ukrainian professional for the following long-term local support position for the USAID Justice for All Activity (the Program):

IT Administrative Assistant

Duties and Responsibilities:

• Assist the Program IT Specialist in managing the everyday team IT-related operations.
• Installing relevant software and configuring the hardware.
• Analyze digital tools and develop recommendations and solutions for their improvement.
• Develop recommendations and practical solutions to ensure a smooth and secure process of collecting, managing, and storing relevant data.
• Perform regular backups to ensure that stored data is protected from damage.
• Provide information technology support for an organization’s computer systems, including hardware and software troubleshooting and repair.
• Assist in development recommendations and digital solutions on efficient workflow and electronic management system while ensuring their conformity with the existing requirements and standards.
• Develop recommendations on security measures, standards and solutions in the context of the workflow and electronic case management system.
• Ensure the secure storage of digital files containing sensitive and/or restricted information, including personal data.
• Assist in resolving technical, logistical, and administrative issues.
• Provide support to staff in meeting administration and other administrative
• Organize travel and accommodation
• Collect, store, and manage receipts, invoices and other documents associated with the travel, accommodation, and work.
• Ensure proper storage of files containing sensitive and/or restricted information, including personal data, in coordination with other team members.
• Provide technical support to staff who are experiencing problems with IT hardware or software applications.
• Provide general support to international and Ukrainian experts.
• Maintain communication and cooperation with Ukrainian
• Assist in program files archiving and uploading to company’s SharePoint, maintenance of Project File Index.
• Perform other administrative duties as

Job Qualifications:

• University degree in information technology, computer science or a related field is required.
• Minimum of 3 years of relevant experience in analyzing digital systems, developing and applying digital solutions, including document management systems and platforms.
• Excellent written and verbal communication skills in Ukrainian. Strong proficiency in English is an advantage.
• Advanced understanding of document management platforms and systems.
• Advanced understanding of security issues and practical solutions in the context of workflow and document management.
• Excellent analytical and quantitative problem-solving skills.
• Client focus, service orientation, able to work in complex situations.
• Good team player, positive attitude, flexible.
• Sound organizational and planning skills.

Application Instructions: Please send a CV and a brief cover letter in English in the email body to [email protected]. Please include the name of the position in the subject line of the message (IT Administrative Assistant). Candidates will be reviewed on a rolling basis until the position is filled. No telephone inquiries, please. Short-listed candidates will be contacted.

Application deadline: April 07, 2023, 6:00 pm Kyiv Time.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.