Вакансія: Finance Assistant

Title: Finance Assistant
Location: Kyiv, Ukraine  
Division: Admin and Finance Division
Reports To: Finance Manager
Deadline: February 15, 2023

ABOUT IREX          

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. 

POSITION SUMMARY:

IREX seeks applicants for the position of Finance Assistant. His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to finance management. 

General Duties & RESPONSIBILITIES:

• Assist in compiling monthly expense reports (enter expenditures into QuickBooks on a daily basis; scan expenses back-up documentation and attach to QB transactions on a bi-weekly basis)
• Track and reconcile bank statements in QuickBooks
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts);
• Verify payments supporting documentation (approvals, invoices, memos, etc.)
• Translate supporting accounting/ payment documents as needed
• Prepare bank payments in Internet Client Bank program for further processing (monitor availability of funds in local currency; make sure currency exchanges are accurate in order to minimize currency gain/loss)
• Maintain registration book of power of attorney documents for receiving goods from vendors, prepare such upon request
• Provide supporting documentation for donor reporting and audit requests as needed
• Assist in contracts review and subgrants management
• Assist Finance team as required
• Other duties as assigned.

SKILLS AND EXPERIENCE

• University degree in Finance / Accounting/ Another related field
• Understanding of accounting and bookkeeping procedures
• Advanced knowledge of MS Office
• Familiarity with accounting software (e.g., 1C, QuickBooks, SAP Concur Expense & Invoice is a plus
• Very good attention to detail, with an ability to spot numerical errors
• Self-Organizational skills, ability to work with large volume of transaction/documents and follow strict deadlines
• Must have strong intercultural and communications skills
• Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations
• Upper intermediate level of English language is a must
• Experience in finance assistance is a plus
• Ukrainian citizenship or residency with work authorization is required

TO APPLY

Please send your cover letter and resume as an attachment in an email with “Finance Assistant” in the subject line to [email protected]. Only complete applications will be considered. No telephone inquiries will be accepted. Application deadline: February 15, 2023. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted. 

IREX conducts anti- terrorism database clearances on candidates who accept employment offers. IREX is also an E-Verify Employer.  

IREX is committed to a diverse and inclusive workplace and inclusive hiring practice. IREX is an equal opportunity employer.