Вакансія: Financial and Procurement Officer

World Council of Credit Unions seeks a Financial and Procurement Officer for the Credit for Agriculture Producers (CAP) Project in Ukraine, funded by the United States Agency for International Development (USAID), to support the Project’s technical and administrative needs.

About the Project:

CAP seeks to revitalize the credit union sector in Ukraine by creating a more transparent legal and regulatory framework for credit union operations in Ukraine to both promote growth and reduce risks, while improving access to agricultural finance for agricultural and rural micro, small, and medium enterprises through credit unions. Specifically, the project is expected to: (1) strengthen credit union regulator and national associations’ capacity; (2) advocate for an improved and updated legislative framework to meet European Union (EU) standards, enabling credit unions to compete with other financial institutions; and (3) address constraints preventing credit unions from expanding outreach and delivering high-quality lending to the agricultural sector.

Duties:

The Financial and Procurement Officer will conduct and support all procurement procedures for the office and the project objectives, assist the Finance and Administration Director with financial and accounting issues, provide support with administrative issues and office management, and assist with any other tasks as assigned.

 The Financial and Procurement Officer will report directly to the Chief of Party, Deputy Chief of Party, and Finance and Administration Director working closely as a member of a larger team to achieve program objectives by fulfilling the following duties:

 Procurement organization and support:

• Manage the office and administrative needs in support of reaching project objectives;
• Ensure the procurement process is followed from soliciting bids to following-up on the execution of an agreement with the supplier, including the organization and support towards the supplier selection process;
• Inspect goods and check services after their delivery.
• Communicate with WOCCU headquarters on procurement and document approval;
• Organize procurement document flow and ensure its accurate maintenance;
• Conduct an inventory audit in accordance with WOCCU procedures;
• Provide information on procurement status and inventory results upon request.

 Finance and accounting tasks:

• Work closely with the Finance and Administration Director to provide support as required;
• Work with petty cash: visit bank for cash withdrawal from bank account or deposit cash to bank account, prepare related cash reports and vouchers, make petty cash payments/disbursements if needed;
• Maintain corporate card bank account: draft vouchers, make payments, prepare monthly report;

 Administrative tasks:

• Support document flow administration for the project including accounting for in- and outgoing correspondence
• Support logistics for the local team and travel for international visitors in cooperation with the Communications Officer;
• Support logistics for meetings, events, and workshops according to the project’s policies and needs in cooperation with Communications Officer;
• Support management of the office and other administrative tasks as assigned by the managers, COP or DCOP of the project.
• Any other tasks as required to ensure efficient functioning of the office and project.

 Required Qualifications:

• Bachelor’s degree in finance, accounting, economics, program administration or another related field;
• Minimum 5 years of experience serving in an accounting, finance and administrative support role preferably on a USAID or EU funded project;
• Experience and/or good understanding of procurement procedures and regulations in international organizations, such as USAID or EU funded projects –strong understanding of USAID procurement regulations preferred.
• Significant experience working with suppliers’ documents such as contracts, specifications, and purchase orders;
• Experience contracting local legal entities and consultants;
• Excellent attention to detail, accuracy in carrying out assignments, promptness in proceedings, and
• providing quick feedback to the team;
• Ability to meet deadlines, prioritize deliverables, structure work processes, and to work as a member of a team to reach a common goal;
• Proven problem-solving skills and pro-active approach to tasks at hand;
• Native Ukrainian fluency, both written and spoken;
• Fluency or high proficiency in written and spoken English;
• Excellent computer skills (Microsoft Word, Excel and PowerPoint);
• An ambitious nature, but adaptable and flexible to changing priorities;
• Strong analytical and critical thinking skills;
• Culturally sensitive and able to work with multiple stakeholders in Ukraine and understand their various positions/viewpoints.

 Apply: Please send a cover letter, resume, and three reference contacts to [email protected] with the subject line: “Financial and Procurement Officer”. Only candidates who have been selected for an interview will be contacted. No phone calls, please. Thank you.