Вакансія: HR Assistant (Recruitment)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the

HR Assistant (Recruitment) (full-time, Kyiv)

(internal SAP code: HR Assistant)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Responsibilities:

• Dealing with questions arising in national staff related area.
• Supporting HR Specialist (responsible for recruitment) in their daily work.

Tasks:

1. Personnel recruitment and hiring

HR Assistant:

• Assists managers in drawing up job descriptions and job announcements.
• Publishes job announcements on all recruitment platforms used in GIZ UA (rabota.ua, Happy Monday, LinkedIn, www.giz.de, IDA, facebook etc).
• Downloads applications for all the vacancies from all the recruitment platforms.
• Assists with shortlisting incoming applications based on requirements or hiring criteria, gets references.
• Assists in organising the selection process (e.g. interviews).
• Assists with notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems.
• Ensures timely and proper filing of recruitment related documentation (Assessment lists etc).
• Prepares drafts of the Employment Agreements for newcomers.
• Responsible for timely informing GDIP about hiring new staff.
• Conducts pre-hiring on-boarding with newcomers.
• Responsible for delivering welcome letter to all newcomers and updating Security team about the changes.
• Manages timely filling in the Induction plan for newcomers by managers.
• Organizes timely payment on the invoices, related to HR (translation, recruitment platforms etc).
• Other adhoc request from HR team and management.

2. HR instruments and procedures

HR Assistant:

• Assists in implementing policies for national personnel;
• Assists with formulating and updating a wide range of HR information materials;
• Assists with developing HR procedures and instruments;
• Ensures proper personnel data storage (personnel files, SAP data etc.).

Required qualifications, competences and experience:

Qualifications

• BA/MSc degree in social sciences or psychology (if possible, with a focus on HR management) or comparable degree.

Professional experience

• Initial experience in assistant role or experience in HR field would be an asset.

Other knowledge, additional competences

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Teams).
• Basic knowledge of HR management, knowledge of national labour and social law  would be an asset.
• At least upper-intermediate level of English language, native speaker of Ukrainian, German language would be a plus.
• Awareness of how to handle HR issues appropriately (confidentiality, data protection).
• Very good communication skills and client-orientation.
• Stress-resistance and good time-management.

We offer:

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. The contract duration is 1 year. Prolongation is possible. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to [email protected] until COB 15.01.2024, Monday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.