Вакансія: Junior Grants Officer – Community Action for HIV Control

Pact Overview

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Position Purpose

Pact is seeking applications for the position of Junior Grants Officer. Reporting to Grants Manager, the Junior Grants Officer supports other Grants Team member while the administration of the full cycle of grants management for the Community Action for HIV Control beginning with award procurement, pre-award assessments, managing deliverables, ensuring compliance with rules and regulations, reviewing grantees financial and programmatic reports, managing close-out procedures, and maintaining complete files and data management for each award.

Key Responsibilities:

• Assist in the development, organization, and preservation of documentation (required policies and regulations, manuals, instructions and checklists for subawardees, payment documentations etc.) during design, development and implementation of different types of subawards, under the supervision of the Grants Manager;
• Develop grant documents in compliance with funder requirements, using Pact standard templates and working closely with Pact HQ Agreement Management team and the Grants Manager to execute quality agreements.
• Under oversight of the Grants Manager, coordinate requests for applications during subawards competition.
• Administer, pre-award assessment, negotiation, and monitoring/compliance visits.
• Ensure that all required documentation is uploaded and stored as per Pact policy.
• Together with the Grants Manager and in close coordination with other Pact staff ensure compliance with donor and Pact’ policies and procedures, and achievement of intended results;
• Properly records negotiation of final terms and conditions for grants and contracts, under the direction of the Grants Manager;
• Review and analyze budget estimates for allowability, reasonableness, and consistency;
• Ensure the proper preparation and execution of grant and contract documents and grant disbursements consistent and compliant with donor and Pact requirements, and project procedures and best practices. Documentation required will include grant agreements, negotiation memos, grant activity forms, branding and marking plans, and others;
• Work closely with Program team to ensure that sub-award monitoring and evaluation is conducted as required and that financial deliverables, deadlines, programmatic outputs and impact are captured and recorded in the project databases in an accurate and timely manner;
• Provide support focused on compliance, grants and contracts management and successful implementation of grants and contracts;
• Oversee the implementation of grants from the operational perspective and be responsible for sub-grantee’s reports timely submission, review and approval;
• Work closely with the Grants and Finance Officer to prepare payment requests and ensure accurate and timely disbursement and liquidation of subaward expenses;
• Ensure that all award files are complete and maintained as required;
• Support closeout of sub-grants, including preparation of final inventories, property disposition, etc.
• Under oversight of the Grants Manager reviewing and analyzing filled in templates of budgets of subawardees` applications, their financial reports;
• All other duties as assigned under the supervision of Grant Manager

Requirements:

• Bachelor’s degree in International Relations/ Economics / Finance / Accounting / Social Science, Business Administration or other relevant area and 3+ years relevant experience or equivalent combination of education and experience.
• Understanding of NGOs grant management cycle and outreach activities;
• Excellent computer skills (including Outlook, Excel, Word, PowerPoint);
• Good organizational skills and ability to manage a complex workload and deadlines;
• Highly effective administration skills including computing, word processing, and data management and visualization;
• Excellent communication skills (both written and oral) in English and Ukrainian;

Preferred Qualifications:

• Experience overseeing and coordinating with international field offices preferred.
• Extensive background in the areas of NGOs grant management;
• Experience of work with databases and data analysis will be an asset;
• Strong time-management and organizational skills, flexibility, excellent interpersonal skills; and ability to work collaboratively on a wide range of issues;
• Ability to patiently and diplomatically forge consensus between diverse stakeholders on grant making issues;

To Apply

Please send your CV and motivation letter to [email protected] with “ComAxn – Junior Grants Officer” in the subject line. Please include at least three contacts of your former supervisors who can provide reference for you. The position is open until filled. Only short-listed candidates will be invited for an interview.