Вакансія: Procurement Analyst, NPSA-8, DS-Kyiv, National position

Background

The Digital, Inclusive, Accessible: Support to Digitalisation of Public Services in Ukraine (DIA Support) Phase 2 Project is built on achievements and lessons learnt from the previous phase (2021-2023), and aims to continue to support the ongoing digitalisation process in Ukraine with the view of strengthening the Government’s capacities to deliver high quality and accessible digital services to vulnerable groups in Ukraine while using digital technologies and solutions to address other complex challenges posed by the war, including ensuring transparency and accountability of the recovery process, critically important for Ukraine’s EU Integration. 

The Project comprises of three outputs (components): 

• Output 1. Government institutions have strengthened capacity to design and implement inclusive digital transformation policy at national and local level.
• Output 2. The Government has a digital infrastructure which ensure efficient and effective processes for the civil service and delivery of technically modernized digital public services for vulnerable and war-affected groups.
• Output 3. Ukrainian women and men have increased their digital skills to fully benefit from digitalization.

In this context, UNDP is recruiting the Procurement Analyst, who will be responsible for procurement issues. S/he will ensure administration, transparent and efficient provision of procurement services and processes of the Project. The Procurement Analyst will work under the direct supervision of the Project Operations Officer and in close coordination with the UNDP Procurement Analyst and with all Project team, UNDP Country Office (CO) team and UNDP HQs staff for resolving complex procurement-related issues and information exchange, provision of high-quality procurement services, promoting client-oriented approach and compliance to UNDP rules and regulations.   

The Procurement Analyst is responsible for effective delivery of procurement services, consistent with UNDP rules and regulations, to support implementation of the project and programmatic goals. 

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse. 

Duties and Responsibilities

      1) Ensures effective implementation of operational strategies of the project through:

• Promotion of full compliance of the project procurement activities with UN/UNDP rules, regulations, policies and strategies, to ensure delivery and impact of the project, proper design and functioning of a client-oriented procurement management system;
• Ensuring effective implementation of procurement strategies and effective internal control.

       2) Coordinates and supports procurement processes for the project through:

• Support in preparation of procurement plans for the project and monitoring of its implementation;
• Maintenance of the corporate procurement systems;
• Serving as a responbisle person for update of existing procurement tracking tools;
• Coordination of all procurement cases of the project;
• Support of implementation of effective monitoring and control of procurement processes in the project including organization of procurement processes such as preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations including high priority cases management;
• Preparation of Purchase orders (POs) and contracts in the corporate management system Quantum (ERP platform) for services, goods and works, suppliers’ creation in Quantum. Buyer profile in Quantum;
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and approved. Timely corrective actions on POs with budget check errors and other problems;
• Providing inputs to reports on procurement in the CO; 
• Serving as a secretary of the tender procurement processes of the project procurement activities including: preparation of all procurement documents, distribution and presentation of relevant documentation to the members of the committee; coordination of procurement evaluation committee meetings; preparation of procurement evaluation committee reports as well as maintenance of records of all documentation and reports;
• Verification, review and providing support with drafting Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and providing procurement related inputs before CO Procurement Unit review;
• Conduction of tenders in Quantum and their further processing through UNall (service management platform);
• Playing leading role in analysis and administration of the project procurement cases in the online Procurement Plan to ensure accuracy and completeness of the information represented at Sharepoint;
• Implementation and maintenance of the new SharePoint online archiving tool of the project procurement activities to record and archive the electronic documents.

      3)  Ensures implementation of sourcing strategy through:

• Conducting market research for the procurement cases of the project;
• Use, implementation and support in management of e-procurement and other online modules being used and tested by CO Procurement unit.

     4)  Ensures facilitation of knowledge building and knowledge sharing through:

• Synthesis of lessons learnt and best practices in Procurement implemented in the project procurement processes;
• Advise/guidance to programme/project colleagues on application of UNDP procurement policies and procedures for various implementation activities in close cooperation with CO Procurement Unit;
• Participating in the procurement related trainings organized by CO Procurement unit or UN HQ.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

The Procurement Analyst works under the direct supervision of the Project Operations Officer and in close cooperation with other Project staff members. S/he will ensure administration, transparent and efficient provision of procurement services and processes for the Project.

Competencies

Cross-Functional & Technical competencies

Required Skills and Experience

          Education: 

• Advanced university degree (Master’s Degree or equivalent) in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering or other related areas is required.
• A first-line university degree (Bachelor’s Degree) in combination with additional two years of qualifying experience will be given due consideration in lieu of Master’s Degree.
• CIPS-3 procurement certification is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

  Experience:

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with Bachelor’s degree are required to have a minimum of two (2) years of relevant professional experience, at the national or international level, in procurement/supply chain, logistics or related areas.

          Required Skills:

• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.).
• Knowledge of automated procurement systems.
• Knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

   Desired Skills:

• Familiarity and experience of working in Quantum or with other ERP systems would be an asset.
• Working experience with UN procurement procedures will be considered an advantage.
• Prior experience with a UN Agency or International Organization in the field of procurement is highly desirable.

  Language Requirements:

• Fluency in Ukrainian and English is required. 

  Professional Certificates:

• Professional certificates in Public Procurement would be considered an asset, but not a requirement.
• CIPS2 at the time of recruitment.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. 

DEADLINE FOR APPLICATIONS 08 November, 2024.

If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/21825

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.