Вакансія: Programme Policy Officer (Partnerships Management) SC8, Kyiv, Ukraine

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 

Our employees reflect a wide range of socioeconomic, cultural and religious affiliations within their countries, including people with disabilities. 

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Female applicants and qualified applicants are especially encouraged to apply to this position. WFP has zero tolerance for discrimination and does not discriminate on the basis gender, ethnicity, religion, political affialiation, or sexual orientation.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP Ukraine office is scaling-up food assistance (via in-kind food and cash-based transfers (CBT) to the affected populations in Ukraine within its Limited Emergency Operation (LEO). The scale-up plans include providing assistance to additional 2.4 million affected civilians with in-kind food in hard-to- reach areas and rapid response rations for displaced populations across the country, as well as plans of assisting at least an additional 500,000 internally displaced people with CBT leveraging national social protection systems. In order to meet the operational scale-up while ensuring quality and principled response, WFP is signing partnership agreements with non-government organisations (NGOs), the government and other UN agencies. WFP Ukraine is recruiting a Programme Policy Officer to manage a dedicated FLA management team under the Programme Unit, which is managing all NGO partnerships for the implementation of programme activities.

Under the direct supervision of the Deputy Head of Programme and the overall supervision of the Head of Programme, the Programme Policy Officer (PPO) FLA Management will be responsible for the provision of support to policy and programme activities that effectively meet food assistance needs. Working closely with all Activity Lead, Resource Mobilising Unit, Supply Chain, Finance Unit, RAM, Area/Sub-offices, and Gender and Protection unit, the PPO will manage activities aimed at ensuring that WFP remains compliant with its policies and guidelines in engaging its cooperating partners. These activities include implementing due diligence activities, analysing budgets from the cooperating partners (CP) and expenditure trends, WFP’s business processes, capacity building and strengthening of the CPs and WFP staff. At this level, the job holder is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance.

ACCOUNTABILITIES/RESPONSIBILITIES:

The incumbent will be responsible for the following duties:

• Preparation of drafts Field Level Agreements and/or memoranda of understanding (MOUs) between WFP and NGO-partners and also WFP and Government counterparts;
• Provide up-to-date tracking of the utilization of the budget against planned targets, and advise on any observed discrepancies and implications;
• Support NGO Partner invoice-claim and payment process; ensuring timely review, verification and processing of invoices, including distribution reports by all relevant team members as per the established standard operating procedures (SOP);
• Undertake capacity assessments for partners (NGO, government, civil societies etc) to establish gaps and support the development and implementation of capacity-building activities/training;
• EnsurethatthepartnerpaymentstatusisproducedandcirculatedtoManagementonamonthly basis and feedback provided to partners on a timely basis as per the SOPs;
• Maintain an up-to-date “FLA Tracking Sheet” and share with management on a weekly basis provide status of signed versus unsigned, commitments (Purchase Orders), expenditures (SES) and payments;
• Ensure that the FLA filing system captures all updates, in liaison/consultation with M&E and that the Master list of partners captures all updates;
• Provide information for briefings on partnerships, FLA for programme briefings, talking points, and reports as required;
• Draft correspondences/memoranda related to partnerships and FLAs;
• Maintain an up-to date list of contacts of all NGO partners’ focal points;
• Design and implement an efficient filing system (electronic and hard copies) on FLA matters.
• Lead the management of NGO-partner performance monitoring, documentation and filing by coordinating timely submission of input by all relevant entities;
• Support review/development of tracking tools for the relevant Units/individuals for NGO performance management;
• Undertake performance reviews and provide periodic updates (monthly and at the end of agreements) on partner performance for WFP’s timely feedback to the partners on their performances;
• Support collection and documentation of best practices during the project implementation processes to be used for advocacy and partnership development;
• Review, troubleshoot and follow up with NGO partners on all contractual and reporting obligations, including monitoring and evaluation, and advise Programme Policy officer on the need to escalate follow up;
• Facilitate task force activities on FLA budget implementation monitoring and tracking including bilateral meetings with NGO partners and field oversight visits.
• Assist in the development of proper filing system project documents including the FLAs;
• Support Programme unit with additional tasks, as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: 

First Degree, preferably in Social Sciences, Finance, Public Administration, Governance & Public Policy, International Relations, or development studies. A Masters degree holder will have added advantage.

Experience: 

At least 3 years of work experience, 2 of which should be in partnerships/budget management, agreement formulation or equivalent roles.

Knowledge and skills: 

• Proficiency in MSOffice packages, especially word processing and spreadsheet
• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used, gained through technical training and work experience
• Ability to analyse and interpret programmatic and financial data
• Good communication skills to provide specialized business support services to a wide range of individuals within WFP and externally
• Ability to build relationships with a variety of individuals across functions; and experience in coordinating the work of others and self, training, and supporting others

Languages: 

Fluency in oral and written communication in English and Ukrainian languages.

TERMS & CONDITIONS: 

Job title: Programme Policy Officer (Partnerships Management)

Type of Contract: Service Contract Level 8 (SC8) (depending on candidate’s relevant work experience as determined by WFP). Other contract types may be suggested and may be different from the modality in the current vacancy announcement. 

Unit/Division: Programme – FLA Management/NGO Partnerships

Duty Station (City, Country): Kyiv, Ukraine. 

Duration: till 31 Dec 2022 (possible extension)

Application deadline: 15 July 2022

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP:

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Your CV must be submitted in English 

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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