Вакансія: Рrосurеmеnt Аssіstаnt

The Financial Sector Reform Activity (FSR) in Ukraine is a five-year program funded by the United States Agency for International Development (USAID) and managed by DAI Global LLC (DAI). The purpose of the activity is to transform the country’s financial sector into a sophisticated, well-functioning, competitive market that is aligned with European Union (EU) standards and integrated into international financial systems. This transformation will mobilize private finance for sustained economic growth in Ukraine. 

The FSR is looking for candidates to fill in the PROCUREMENT ASSISTANT position in KYIV. 

PURPOSE OF THE ROLE: 

Under the direct supervision of the Subcontracts and Procurement Manager in Kyiv, Ukraine, the Procurement Assistant provides administrative assistance to the Procurement team to support program delivery. As a vital support, the Procurement Assistant will work collaboratively with other members of FSR Procurement team to ensure the smooth flow of procurement operations and process integrity. His/her role will involve supporting full cycle of procurement activities, maintaining records, and contributing significantly to the success of project procurement operations, all in compliance with the established guidelines. 

OBJECTIVES AND DUTIES: 

• Support the procurement processes, update procurement documents upon request, and undertake small procurement activities under the supervision of the Subcontracts and Procurement Manager or Senior Procurement Officer.
• Facilitate market survey/research for the goods and services to be procured and produce market survey/research reports and cost estimations.
• Support the Procurement team in creating RFQs, RFPs, and bidding documents, and assist in evaluating bids to determine the most suitable vendors.
• Assist with the preparation of Purchase Orders, Release Orders, Contracts, Blanket purchase agreements (BPAs), or their Modifications.
• Support post-award management of Purchase Orders, Subcontracts, BPAs and Release Orders, including follow-up and monitoring deadlines for timely delivery of goods and services, and troubleshooting issues.
• Establish and maintain vendor database, contacts, and pre-qualification lists.
• Support managing all procurement related documentation, ensure its signing according to the Project Schedule of Authorities and support procurement databases upholding data integrity.
• Maintain electronic procurement records & files in required DAI systems and ensure they include all necessary documentation and are “audit ready”.
• Process invoices and delivery notes/acts of acceptance for goods and services delivered ensuring accuracy and completeness of documentation and timely payment.
• Collaborate with FSR Finance Team on financial vouchers back-up preparation.
• Support procurement transactions in DAI’s corporate system TAMIS.
• Maintain status reports on procurement activities and work in progress.
• Ensure that beneficial, ethical, and open vendor relationships are created and maintained according to procurement policies.
• Ensure DAI/USAID and FAR policies and procedures are followed and enforced.
• Perform other related duties as required. 

QUALIFICATIONS: 

• Bachelor’s degree in relevant field as a minimum (business administration, economics, finance, logistics, law or related field) is preferred.
• Generic professional experience in an international, public or corporate organization is preferred.
• Prior administrative or office management experience and/or experience with donor funded projects is preferred.
• Strong interpersonal skills and written and oral communication skills.
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Knowledge of automated procurement systems, experience in handling web-based management systems is strongly preferred.
• Language Requirements: Fluency in English and Ukrainian.

Please submit Cover Letter and CV to [email protected] by October 14, 2023

Only shortlisted candidates will be contacted.