Вакансія: Senior Grants Specialist (SGS)

The Investment for Business Resilience Activity (formerly known as the Financial Sector Reform Activity) in Ukraine is a five-year program funded by the United States Agency for International Development (USAID) and managed by DAI Global LLC (DAI). The purpose of the activity is to transform the country’s financial sector into a sophisticated, well-functioning, competitive market that is aligned with European Union (EU) standards and integrated into international financial systems. This transformation will mobilize private finance for sustained economic growth in Ukraine.

The IBR is looking for candidates to fill in the Senior Grants Specialist, LTTA in Kyiv or Lviv.

PURPOSE OF THE ROLE: 

The Senior Grants Specialist (SGS) will play a role in managing the grant award administration process, including pre-award and post-award requirements as outlined in the project’s Grants Under Contract (GUC) Manual and DAI policies and procedures. The SGS will actively participate in team discussions, contribute ideas to design processes, remain flexible with assigned tasks, and think creatively about how to structure and develop grants mechanisms to the private sector that facilitate technical excellence and performance-based results, while meeting high standards of regulatory compliance. Due to the innovative nature of IBR’s grants program, the SGS will be expected to deliver clearly articulated ideas and clearly written products that are well thought out and tailored to businesses, private associations, banks, financial institutions or other eligible organizations in meeting grants objectives.  The SGS will be required to perform at a high level for managing multiple competing priorities and award processes under pressure to meet activity deadlines.

Because the IBR grants program will include a focus on identifying non-traditional, local, and niche technical partners, this will require the SGS to work in collaboration with other IBR personnel to build the capacity of prospective and awarded grantees on how USAID award administration functions, while ensuring that agile programming, accountability for performance, and grant compliance remain in place.  The SGS will support continual processes for improvement under an adaptive management approach that is responsive to the technical and operating environment in Ukraine.  

OBJECTIVES AND DUTIES: 

General Award Management: 

• In collaboration with the Senior Grants Manager and technical teams, manage the full grant award lifecycle, including but not limited to conducting market research, finalizing to completion notice of funding opportunities (NOFO, i.e. RFC, RFA, APS, etc) and their annexes, organizing and leading applicant conferences, responding to applicant questions, organizing and leading technical evaluation committees, completing cost reasonableness reviews and due diligence requirements, preparing approval documents, assisting technical leads with implementation management, ensuring performance targets are captured in grant awards, providing capacity building support to partners in grant administration, and ensuring proper grant closeout.
• Support the development and establishment of clear grants policies, procedures, and templates by using simple language, prioritizing operational efficiencies, and systematized grant award administration procedures.
• Ensure that all grant activities follow the approved GUC Manual and comply with relevant USAID and DAI regulations, policies, and procedures, including the use of DAI authorized systems.
• Actively nurture and promote a collaborative work environment and culture that is idea driven, solutions oriented, and committed to compliance.
• Manage grant files to completion ensuring that all required documentation follows a grant checklist and is saved in the Grant’s database TAMIS and SharePoint, according to the project records map.
• Upholds and exemplify DAI values and code of conduct (ethics and integrity).
• Work with TAMIS Administrator to customize the Grant Module in TAMIS, as necessary.

Pre-Award Responsibilities: 

• In collaboration with the technical team support the collaborative design and structure of the NOFO and anticipated grant mechanism.
• Clearly set timelines and roles and responsibilities for meeting competition requirements and estimated award dates.
• Develop to completion any NOFO amendments, as required.
• Organize and lead the applicant conference, including responding to questions.
• Manage the grant intake process and complete eligibility pre-screening.
• Organize and prepare documentation for technical evaluation committees, including ensuring individual and group score cards are completed, TEC instructions sent, and Confidentiality and Non-Disclosure forms are signed.
• Chair or Co-Chair Grant TECs as a non-voting member.
• Lead and/or complete due diligence / pre-award surveys for apparently successful applicants (ASAs) to assess the capacity and readiness of potential grantees.
• Provide support to the technical team in co-creation.
• Ensure all grant budget estimates meet the standards of allowability, allocability, cost reasonableness, and consistency.
• Support the completion of required award approval packages, including the negotiation memorandum, final budget, program description, milestone schedule, environmental compliance, and background vetting.

Award and Post Award Responsibilities: 

• Upon USAID approval, prepare grant agreements and amendments, explaining terms, conditions, roles, and responsibilities.
• Work with the procurement department to compete and purchase goods and services for in-kind grantees.
• In collaboration with the Sr. Grants Manager and Component Lead, schedule kick-off meetings with grantees and support meeting preparation.
• Ensure that any identified weaknesses in initial grantee assessments and related requirements have been addressed and clearly incorporated into the agreements, as appropriate, with the required monitoring and actions on the part of the grantee.
• Periodically audit award implementation to ensure schedules, activities, and implementation meet the terms and conditions of the grant award.
• Monitor grant milestone schedules and ensure all means of verification are complete and included with requests for payments or follow grant agreement terms to ensure compliance.
• Ensure grant closeout procedures are completed, including disposition plans (as applicable) and grant checklists/trackers are marked closed.
• Troubleshoots grant related issues with the other grant staff.

Continual Learning and Reporting: 

• Support the technical, M&E and Communications teams in monitoring the work of grantees in agreement with USAID and DAI policies and regulations.
• Provide scheduled training, guidance, coaching, mentorship, and support (on-the-job training, learning-by-doing) to project staff on grants schedules, implementation, and compliance of grants policies, procedures, and instructions, tailored to their role in the process.
• Work with the MEL and technical team to ensure that all grantee/activity monitoring reports and data are correctly entered into the project’s Activity Database (i.e. TAMIS) on a regular basis, and that databases are capable of monitoring, tracking, and reporting different reporting requirements.
• Contribute data required on a recurrent basis to assist in the preparation of reports, analysis, and presentations on grantee/activity performance.
• Other duties as assigned by the Senior Grants Manager or Chief of Party that are consistent with the overall focus of the assignment.

 QUALIFICATIONS: 

• Bachelor’s degree in international development, business, accounting, or related field is required.
• Minimum of 4 years’ experience in project, activity, or grants management, with experience in USAID grants management preferred.
• Demonstrated knowledge and experience related to the Ukrainian private sector is preferred.
• Demonstrated record of achieving results in project, activity or grants management with international development programs.
• Ability to solve complex technical, managerial, or operational problems and evaluation options based on relevant information.
• Strong interpersonal skills and written and oral communication skills.
• Language requirements are as follows:
  • Fluency in Ukrainian
  • English level III (General working proficiency) Reading/Writing/Speaking. Preference will be given to the candidates with English level IV (Fluent). 
• Highly skilled in Microsoft Office suite products (Word, Excel, Power Point, Teams).

Qualified individuals with disabilities are encouraged to apply.

Please submit Cover Letter and CV to [email protected] by May 23, 2024.

Only shortlisted candidates will be contacted. Please include “Application for Senior Grants Specialist: your name and surname” in the subject line.