Вакансія: Travel and Logistics Officer

The Investment for Business Resilience Activity (formerly known as the Financial Sector Reform Activity) in Ukraine is a five-year program funded by the United States Agency for International Development (USAID) and managed by DAI Global LLC (DAI). The purpose of the activity is to transform the country’s financial sector into a sophisticated, well-functioning, competitive market that is aligned with European Union (EU) standards and integrated into international financial systems. This transformation will mobilize private finance for sustained economic growth in Ukraine.

The IBR is looking for candidates to fill in the Travel and Logistics Officer , LTTA IN KYIV OR LVIV.

PURPOSE OF THE ROLE:

The Travel and Logistics Officer will support daily travel and logistics needs in compliance with DAI policies and USAID rules and regulations. S/he also will work closely with the Travel and Logistics Manager.

OBJECTIVES AND DUTIES: 

• Coordinate and oversee project staff travel requests and assist with travel arrangements for project staff and foreign visitors.
• Ensure that respective travel authorization is granted by a supervisor, and/or provide help with COR travel approval for trips abroad is obtained.
• Make a procurement request and ensure approvals for each travel in Tamis Pro.
• Maintain and update the tracker of the project’s expatriates’ travels.
• Coordinate the reporting to the Security department regards upcoming trips of project staff abroad and foreign visitors to Ukraine.
• Coordinate and communicate with a travel agency regarding transportation, hotel accommodations, transfer requests, etc.,
• Coordinate logistics related to counterparts’ study tours abroad.
• Maintain and update all document flow related to travel on cloud storage (SharePoint).
• Elaborate project staff travel orders and ensure their timely signing.
• Assist travelers (accommodation arrangements at the destination, including check-in/check-out cases, information on the transfers/transportation, etc.).
• Assist in organizing and facilitating project staff retreats.
• Perform other duties as assigned by the Supervisor.

QUALIFICATIONS: 

• Bachelor’s degree.
• 2+ years of logistical and administrative experience.
• Familiarity with international donors preferred; prior experience with USAID-funded projects preferred.
• Demonstrated experience working with diverse teams in a fast-paced environment.
• Strong organizational skills.
• Excellent interpersonal skills, including a track record of successful coordination and effective working relations with vendors and service providers.
• Strong communication skills both written and oral in English and Ukrainian.

Qualified individuals with disabilities are encouraged to apply.

Please submit Cover Letter and CV to [email protected] by April 2, 2024. Please include “Application for Travel and Logistics Officer: your name and surname” in the subject line.