Асистент проекту (Луганськ) – Міжнародна Організація з міграції (МОМ)

Under the overall supervision of the Chief of Mission and the Emergency and Stabilization Coordinator (Eastern Area of Ukraine), and the direct supervision of the Programme Operations Specialist, the successful candidate will contribute to the implementation of IOM Ukraine’s Emergency and Stabilization efforts in the Eastern Conflict Area.

 Core Functions / Responsibilities:

1. Assist in the overall implementation of Emergency and Stabilization efforts.
2. Aid project specialists in contracting partners, assist in procurement of goods and services.
3. Support project specialists in regular reporting (IOM internal, IOM external, UN-related, including 3W and situation reporting), correspondence, publication and presentation materials.
4. Assist in the logistics and organization of Emergency and Stabilization-related activities and events (meetings, presentations, discussions, visits, etc.).
5. Provide informal interpretation and written translation (English/Ukrainian, Russian as well) when necessary.
6. Draft official and unofficial correspondence in English and Ukrainian (Russian if necessary).
7. Take notes at relevant programme events.
8. Render support to programme visibility as necessary.
9. Undertake duty travel within Ukraine, to areas selected for Emergency and Stabilization programming, on an as-needed basis.
10. Perform other relevant duties as may be assigned.

Required Qualifications and Experience

 Education

• High school diploma or equivalent with at least four years of relevant work experience

OR

• Bachelor’s Degree (in public administration, law, political science, international relations) from an accredited academic institution with at least two years of responsible work experience.

Experience

• Experience working with Ukrainian government and civil society
• Knowledge of humanitarian activities and context is advantageous
• Confident user of Microsoft Office Suite
• Experienced with organizational and administrative duties.

 Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

 Behavioural

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions

• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

Establishes realistic resource requirements to meet IOM needs.

Emergency and Crisis

• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors

 Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 14 August 2018 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.