Вакансія Finance Assistant

Chemonics seeks qualified specialists for the USAID Ukraine Democratic Governance East (DG East) Activity. DG East aims to strengthen the connection and trust between citizens and their government in Eastern Ukraine and effectively promote civic awareness, social entrepreneurship, citizen engagement, and the benefits of broad integration into the Euro-Atlantic community through more responsive local governance in areas most affected by conflict and divisive influences. The position will be based in Kyiv. 

Responsibilities for this position include:

• Review all payment requests generated by the office, ensuring that all back-up documentation and approvals are available for transactions.
• Prepare electronic payment files for e-signature by PM or GM.
• Scan and file accounting documents and prepare shipments of files to the Kyiv and home office.
• Proactively identify errors and/or missing documentation to ensure compliance of financial documentation.
• Assist the finance and administration team with ensuring all financial documentation is filed (securely) in both hard copy and scanned and saved in project digital files.
• Prepare letters, correspondence, requisitions, and other forms of documents of consequence to be signed by management.
• Assist the Finance Manager with occasional auditing of expenses, bank deposits, issuing payments to vendors, as well as ensuring proper stewardship and accounting of funds for in-kind and cash grants, other program activities, and program operations.
• Collect biodata verification documents from local STTAs and prepare biodata verification packages for Grants Manager/ Finance Manager review
• Liaise with short-term consultants to draft short-term service agreements and execute Acts of Acceptance in a timely manner
• Maintain the office and program in-kind inventory tracker. 
• Cover for the Office Manager in his/her absence.
• Other duties as assigned by the Finance Manager.

Qualifications:

• University degree in business administration, finance, or related field required OR at least one (1) year of relevant bookkeeping, financial management, and/or accounting experience required, with preference for USAID-funded project management experience.
• Demonstrated knowledge of office management and knowledge of basic accounting and accounting practices as well as general best practices in Ukraine.
• Ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment that reflects positively on the DG East program.
• Knowledge of USAID rules and regulations preferred but not required.
• Ability to effectively use computer software including financial management applications such as ABACUS or others.
• Demonstrated high proficiency with Excel spreadsheet applications is also a requirement.
• Ability to effectively communicate verbally and in written form in Ukrainian, Russian, and English

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to [email protected] with their technical area of expertise listed in the subject line by November 28, 2018. No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”