Асистент відділу управління грантами

Chemonics International, an international development consulting firm, seeks a Grants Management Unit Assistant for the USAID/Office of Transition Initiatives (OTI)-funded Ukraine Confidence Building Initiative II (UCBI II). The position will be based in Kyiv, Ukraine.

This program complements ongoing USAID efforts to create a prosperous and stable Ukraine. The program provides fast, flexible, short-term assistance to Ukrainian partners in support of a successful, peaceful democratic transition and in promotion of community cohesion in the wake of the conflict in the East.

The program’s overarching objectives are to:

• Increase citizen support for and participation in the development of a modern, inclusive Ukrainian identity, and
• Increase citizen confidence and engagement in the reform process at the local level.

The majority of UCBI II assistance is delivered as grants to local partners, including goods, services, and technical support. UCBI works closely with a range of partners, including national and local civilian government entities, civil society organizations, and community leaders to ensure that activities respond to local priorities and address underlying tensions. Chemonics International is USAID’s implementing partner for the UCBI II program

Responsibilities for this position include:

• The Grants Management Unit (GMU) Assistant will coordinate with other members of the GMU at all stages of the grant activity cycle (concept identification, development, activity implementation, and close-out).
• Assist the GMU to develop new grant concepts, draft concept notes, and contribute to the writing of grant activities.
• Take a leading role for the GMU in updating the online database to track and report on grant activities at each phase in the activity cycle.
• Assist the GMU to monitor activities and collect information against activity monitoring and evaluation plans. 
• Evaluate grants progress, and coordinate with grantees and other UCBI II staff to ensure that monitoring and evaluation (M&E) data and final reports (FMRs) are drafted and finalized. 
• Travel as required to program site visits, to inspect equipment at grantee sites and report on grant progress.
• Label and maintain complete electronic and hard copy files; ensure activity file checklists are populated.
• Prepare, register, enter into tracker and submit Purchase Action Requests for review to the Procurement Manager (PM) throughout the activity with relevant documentation as it becomes available; assist the Grants Manager (GM), Program Development Officer (PDO), and PM to ensure the completion and accuracy of files in preparation for activity closeout.  
• Make hotel and transport reservations for consultants engaged as Short-Term Technical Assistance (STTA) under grants traveling to and within Ukraine.
• Liaise with grantees and vendors to collect payment, procurement, inspection, and registration related documentation as necessary.
• Analyze the rapidly changing political and humanitarian situation and contribute to weekly, semi-annual, annual and ad hoc program reporting as requested. 
• Schedule grantee meetings, bidders’ conferences, etc. at the request of the PDO, GM and PM.
• The GMU Assistant may be assigned ad hoc special tasks and duties as required to ensure the overall efficient implementation of UCBI II activities.

 Qualifications

• Bachelor’s degree
• Experience working with donor-funded community development projects in the region and/or NGOs
• Up-to-date understanding of the political environment and social conditions in the country, especially in eastern Ukraine
• Ability/willingness to travel throughout locations where UCBI II works
• Fluent in MS Office software
• Strong written and verbal communications skills in English, and fluency in Ukrainian and Russian

 APPLICATION INSTRUCTIONS:

Send electronic submissions to [email protected] by December 17, 2018. Please insert the position you are applying for (“Grants Management Unit Assistant”) in the subject line and include your CV and a cover letter/statement of interest explaining interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis and only finalists will be contacted. For more information, please visit www.chemonics.com.

 “Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”