Procurement/Grants Officer for USAID DOBRE Program/ Спеціаліст із закупівель в програму USAID DOBRE

Global Communities, formerly CHF International, is an international non-profit organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable.

Global Communities is seeking a qualified and experienced Procurement/Grants Officer for the five-year USAID-funded Decentralization Offering Better Results and Efficiency (DOBRE) Program.

DOBRE is a leading program in decentalization reform in Ukraine. The Program is strengthening local governments in newly consolidated communities to effectively manage resources and services that respond to community priorities and improve citizen engagement and oversight in local governance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under the supervision of the Procurement/Grants Manager, the Procurement/Grants Officer will assist in administrative and operations-related procurement, assist in procurement tracking and management systems and ensure that procurement functions are efficient, compliant with internal policies and donor regulations, and well-coordinated and integrated with other teams within their respective regional offices as well as with the procurement .

SPECIFIC RESPONSIBILITIES:

• He/she will be responsible for administrative purchases: organization events, booking tickets, lodging, transport services, translation services/interpreters.
• Assist and negotiate supplier terms and conditions for the supply of goods & services, ensuring the optimal combination of cost, quality and delivery/lead time for the organization;
• Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents;
• Collect and review invoices, act of acceptances and other relevant documents from the suppliers, prepare Payment Request forms to ensure payments compliant with internal policies and donor regulations;
• Carry out market research of prices, vendors, prepare RFP, RFQ and other requests to suppliers, prepare comparison sheets/bid summaries for evaluation of vendors’ quotations and proposals;
• Assist in facilitating procurement audits and internal compliance reviews;
• Work with relevant team members to ensure adequate documentation is secured in support of various project events such as field trainings and workshops, work planning workshops and other meetings involving staff and other stakeholders;
• Fill out and record Procurement Tracking sheet, Vendors List, Contract sheet in an adequate and timely manner;
• Assist Kyiv-based Grants Manager in his/her duties, if requested;
• Maintain flexibility to take on added responsibility as and when needed, as per their supervisor’s request.

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced knowledge of non-profit procurement practices. Familiarity with USAID rules and regulations.
• Excellent verbal and written communication skills.
• Strong negotiation skills.
• Excellent interpersonal skills as necessary to work effectively with persons on all levels both inside and outside the agency.
• Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure.
• Ability to work effectively in a team environment.
• Ability to perform and complete a variety of complex and detail-oriented duties in a deadline driven, fast paced environment.
• Proven ability to effectively use databases spreadsheet, word processing, and position-specific software.
• Willing and able to travel to field offices as needed.

QUALIFICATIONS

• Bachelor’s degree in contract management and procurement, or similar field. A Master’s degree and/or professional qualification in procurement, operations, or logistics management is preferred;
• Minimum of 2 years’ experience managing logistics and procurement;
• Familiarity with commodity management tracking systems;
• Spoken and written fluency in English, Ukrainian and Russian.

  WORKING CONDITIONS 

• Able to sit at a computer and operate a keyboard, for extended periods of time.

• Must be able to travel periodically to regional offices and program sites.

Applicants should submit their CVs and Cover Letters to [email protected] by March 29, 2019. However, interested candidates are asked to apply as soon soon as possible. Interviews will be conducted on a rolling basis.