National Procurement and Logistics Officer -Міжнародна Організація з Міграції

Position Title: National Procurement and Logistics Officer

Duty Station: Kyiv, Ukraine

Classification: National Officer, NO-A

Type of Appointment: Fixed-term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 January 2020

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates. 

Context:

Under the general supervision of the Chief of Mission and the direct supervision of the Senior Resources Management Officer, the National Procurement and Logistics Officer will be responsible for the management of the procurement team and the effective delivery of the procurement, contracting and assets management services to the IOM Mission in Ukraine and will provide general observation and supervision for the performing of the same services in the European Union Border Assistance Mission to Moldova and Ukraine (EUBAM). S/he manages the procurement, assets management and contracting activities and provides solutions to a wide spectrum of operational issues related to his/her area of work.

Core Functions / Responsibilities:

1. Manage all IOM Mission procurement and logistics activities implemented by IOM and ensure the success of the overall procurement activities, including efficient utilization of resources in accordance with the IOM’s requirements and procedures.
2. Prepare and implement a comprehensive procurement plan taking into account strict adherence to deadlines, priorities, and availability of financial resources, operational feasibility, procurement modalities, and alternative scenarios.
3. Establish and maintain procurement and logistics systems and processes, which ensure effective programme delivery.
4. Set up systems and administer all assets, to supervise the performance of inventory control and assets management in the IOM Mission and EUBAM.
5. Source and deliver quality goods and services, vendors’ database, prequalification of suppliers, standardization of equipment, simplification and grouping of procurement processes.
6. Manage local and international procurement and contracting activities, including solicitation processes, evaluation, selection and contract issuance.
7. Develop and update on a regular basis a roster of suppliers for IOM and EUBAM. Ensure that suppliers are selected on the basis of an open and transparent competition.
8. Manage procurement contracts and perform the relevant PRISM functionalities.
9. Assist and train the IOM Mission and EUBAM personnel on procurement and logistics issues in accordance with the Organization’s policies and procedures, as necessary.
10. Supervise all other logistic services, including maintenance of buildings, maintenance of the fleet of the IOM Mission and EUBAM vehicles and other common support services.
11. Elaborate an internal control system in accordance with the IOM’s policies and procedures, report any identified weaknesses, and suggest remedial action(s).
12. Prepare reports on the status of the overall programme procurement and contracting and asset management processes.
13. Represent the IOM Mission procurement cell when interacting with the Field Procurement Unit, other IOM Missions/Departments and partners.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelors university degree from an accredited academic institution preferably in Business Administration, Management, Logistics, Procurement with 2 years of professional work experience.

OR

• Masters university degree from an accredited academic institution preferably in Business Administration, Management, Logistics, Procurement.

Experience

• Proven reporting and writing skills, excellent level of computer literacy
• Management and administration experience
• Good knowledge of SAP/PRISM an advantage
• Strong interpersonal and communication skills
• Attention to detail and ability to organize

Languages

Fluency in English, Ukrainian and Russian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_2016.xls) to [email protected] by 10 January 2020 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.