ПРООН в Україні шукає Project Manager

Agency: UNDP
Title: Project Manager
Practice Area-Job Family: Environment&Disaster Reduction – MANAGEMENT
Vacancy End Date: 24/08/2020 (Midnight New York, USA)
Duty Station: Kyiv, Ukraine
Education & Work Experience: I-Master’s Level Degree – 10 year(s) experience
Languages Required: English, Russian, Ukrainian
Grade: SB5
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 6 months

 Background

In face of disasters, societies everywhere are experiencing conditions of increasing vulnerability and enormous losses in social, environmental and economic terms. To illustrate this, direct and indirect economic losses caused by the wildfires in Ukraine are ranging from 3 billion UAH to 8 billion UAH annually. At the same time, the annual economic losses in Ukraine resulting from the floods only in one Zakarpattia region varying between 150 million UAH and 800 million UAH. The exposure to geophysical and hydro meteorological risks continues to rise. Extreme floods that took place in June 2020 in Ukraine are vocal confirmation to it. Climate change enhances such negative trends and enforces the influence of the above-mentioned risks on our daily life

To address the development challenges related to state and communities capacities in Disaster Risk Reduction and Recovery, UNDP is launching a project that is meant to deliver substantial impacts in the mentioned area and ensure that communities in Ukraine are less vulnerable to natural disasters and extreme weather events, experience decreased losses in lives, economic losses, livelihoods and health as a result of disasters.

UNDP’s programmatic response is based on Country Office’s interventions so far and on the Sendai Framework for Disaster Risk Reduction 2015 – 2030, ensuring alignment of policies in the areas of Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA), as well as utilizing innovative approaches and solutions such as collective intelligence, data analysis and new financing mechanisms.

Under the supervision of the Programme Analyst (Team Leader), Environment in Ukraine the Project Manager will be responsible for overall management of the Project and coordination of the UNDP’s activities in the area of disaster risk reduction, maintain the partnership with pertinent development partners and government counterparts and technical expertise and expand UNDP’s interventions in this thematic field. The incumbent will manage the project team in Kyiv and the field locations as necessary. S/he is responsible for accountably enabling the Strengthening Disaster Risk Reduction and Recovery in Ukraine Project to achieve the outputs and results identified in the relevant programmatic documents.

Project Manager will help position UNDP Ukraine as a leading international development organization in Ukraine in the provision of development services with regard to DRR and CCA. Project Manager will proactively seek synergetic partnerships for the Project, seek opportunities to further scale up the scope of Project activities, ensure that substantial evidence-base for further DRR and CCA is generated through project activities, as well as supporting resource mobilization.

The Project Manager will build the team and supervise the staff of the project, short term experts and manage relationships with relevant stakeholders. He/she will also closely coordinate project activities within UNDP, relevant governmental and other stakeholders.

Duties and Responsibilities

The key functions of the Project Manager include:

• Ensuring effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress through monitoring, evaluation and reporting;
• Maintaining collaborative working relationships among key project partners and donors, through effective communication, consultation and reporting;
• Developing of programmes and projects in the field of Disaster Risk Reduction and Climate Change Adaptation;
• Support the establishment and maintenance of strategic partnerships and implementation of the resource mobilization strategy for Disaster Risk Reduction projects and activities.

Ensuring effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress through monitoring, evaluation and reporting:

• Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results;
• Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;
• Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and set deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
• Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
• Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
• Assuming responsibilities in line with the office Internal Control Framework and act as a `first authority` for Project transactions;
• Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;
• Preparing project progress reports (progress against planned activities, update on risks issues, expenditures) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;
• Managing project tracking in ATLAS in accordance with UNDP procedures;
• Managing the transfer of project deliverables to national beneficiaries and other project stakeholders;
• Ensuring the principles of gender equality, democratic governance, social inclusion and disaster resilience are effectively reflected in all project activities;
• Ensuring that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, researches, analyses and, where specifically relevant, analyzed in detail;
• Consult regularly with other UNDP projects and programs on related activities where synergies are possible.

Maintaining collaborative working relationships among key project partners and donors, through effective communication, consultation and reporting:

• Maintaining strong relationships with the Government of Ukraine (Ministry of Internal Affairs, Ministry of Environmental Protection and Natural Resources of Ukraine, State Emergency Service of Ukraine and other), local communities and other relevant partners and stakeholders;
• Ensure the involvement of all relevant stakeholders, with attention to grassroots communities, and the use of broad participatory approaches in design and implementation of project activities;
• Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
• Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders;
• Maintaining regular communication on relevant project issues with the local and international counterparts, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
• Submitting reports to UNDP and relevant partners in a quality and timely manner.

Developing of programmes and projects in the field of Disaster Risk Reduction and Climate Change Adaptation:

• Work with UNDP Country Office colleagues, partners to develop and formulate development proposals;
• Coordinate the submission and approval of proposals in accordance with relevant operating procedures;
• Support UNDP Ukraine staff in developing policy briefs, ToRs, programme concept notes/proposals/project documents in the mentioned fields;
• Lead or provide support in the process of preparation, design, submission and approval of programme/project concepts and full-fledged proposals for financing.

Support the establishment and maintenance of strategic partnerships and implementation of the resource mobilization strategy for Disaster Risk Reduction projects and activities:

• Support to the Country Office (CO) in the development and maintenance of partnerships with International Finance Institutions (IFIs’), government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the responsible areas based on strategic goals of UNDP, country needs and donors’ priorities;
• Analysis and research of information on partners and donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities, active contribution to the overall office effort in resource mobilization (RM);
• Support the development of RM strategy and proposals as required including synthesis and provision of inputs to the development and implementation of a donor intelligence strategy under the supervision of direct supervisor. This includes supporting the implementation of RM strategies;
• Identification of opportunities based on partner-specific intelligence and the competitive landscape and where the CO competency strengths overlap with partner/client needs;
• Analysis of key development and sectoral policies currently being discussed and implemented in the country and key donors’ priorities and willing to support these policies;
• Assessing opportunities of private partnerships for Disaster Risk Management projects and activities.

Measurable outputs of the work assignment:

• Full and appropriate implementation of the Strengthening Disaster Risk Reduction and Recovery in Ukraine Project in line with UNDP Financial Operational Policies and Procedures and UNDP SOP;
• Partnerships with project stakeholders developed and maintained;
• Resource mobilization strategy for scale up of Project activities developed;
• Project reports produced in time and of a high quality;
• Project overall results, experiences and lessons learned captured and disseminated at the national and regional levels;
• Quality monitoring and closure activities completed.

Performance Indicators for evaluation of results:

• Relevant outputs of the project annual work plan are fully and timely implemented;
• Funds delivery for the project is reached 100%;
• Project operational requirements are carried out in strict accordance with UNDP rules and procedures.

Competencies

Core:

• Innovation;
• Leadership;
• People Management;
• Communication;
• Delivery.

Competencies expected of the individual:

• Ability to manage project/programmes for results, including the ability to translate strategic aims into achievable annual work plans; and prepare project/programme reports in a timely manner;
• Ability to handle politically sensitive issues and establish partnership with government authorities, private sector partners and Civil Society Organizations (CSOs) and within UNDP;
• Sound judgment and maturity to foster a positive work environment;
• Familiarity with national legislation on recovery issues;
• Demonstrated strong coordination and facilitation skills.

Technical/Functional:

• Disaster Risk Reduction

Knowledge of key concepts, international frameworks, local contexts and challenges related to disaster risk reduction and in particular integration with climate change adaptation policies and ability to apply to strategic and/or practical situations;

• Disaster risk Analysis and Risk Assessment

Knowledge of disaster risk analysis and risk assessment concepts and the ability to apply to strategic and/or practical situations;

• Building Strategic Partnerships

Ability to maintain and establish networks of contacts for general information sharing and to remain up to date on partnership related issues;

• Post-Crisis Environment and Resilience

Knowledge of Post-Crisis Environment and Resilience concepts and principles and ability to apply to strategic and/or practical situations;

• Resource mobilization

Ability to analyze information/databases on potential and actual donors and identity and present opportunities for project proposals to donors;

• Results-based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results;

• Mentoring and capacity building

Ability to coach/mentor technical staff to enhance sustain capacity development;

• Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals;

• Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge;

• Team Building

Ability to work effectively with diverse groups of professionals towards common goals;

• Gender Mainstreaming

Ability to promote gender equality in a project’s activities;

• Strong analytical and report writing skills.

Required Skills and Experience

• Master’s degree (or equivalent) in the field of civil protection, disaster risk management, emergency management, environmental management, international development, public policy, social policy, public administration, politics, economics, project management, law or other closely related field;
• Certification in project management would be an asset;
• At least 10 years of professional experience in the field of Disaster Risk Management, Disaster Recovery, project management, project and programme design, with experience in cooperating closely with different stakeholders, including public administrations, civil society, private sector and local communities is required;
• Knowledge of international frameworks and best practices in Disaster Risk Management and Climate Change Adaptation;
• Experience of working in multicultural environments;
• Experience in implementation / coordination of large-scale capacity development programmes or international cooperation programmes is an asset;
• Experience of integrating innovation and cross-cutting issues into programme planning and implementation would be an asset;
• Fluency in English, Ukrainian and Russian.

Disclaimer

All posts in the SC categories are subject to local recruitment.

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Deadline for APPLICATIONS: 24 August 2020