Administrative Assistant/ Адмінстративний Асистент

Pact Overview

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Project Overview

Pact is recruiting an Administrative Assistant  for  the GAC-funded project Women Included: Nurturing Growth & Security (WINGS) which is aimed at enhancing economic security of rural women and the most vulnerable or marginalized, especially those affected by the conflict.

Position Purpose

The Administrative Assistant will manage administrative tasks as assigned.

Specific Duties and Responsibilities:

• Receive and screen all incoming telephone calls and correspondence, transfer it to addressee, greet visitors.
• Circulate information, documentation to appropriate staff and external individuals and organizations.
• Assist Pact’s personnel with business travel arrangements.
• Assist with project events logistics – prepare invitations, participant and/or guest lists, other related tasks.
• Assist with procurement of goods and services by preparing specifications for RFQ, Proposals.
• Develop and maintain vendors, consultants’ database and ensure that this information is available to all staff.
• Be responsible for all office supplies (including ordering and storing)
• Perform other duties as assigned.

Qualifications:

       Excellent organizational skills and ability to manage a complex workload and deadlines.

• Excellent written and spoken English and Ukrainian, proficiency in Russian.
• Highly effective administration skills including computing, word processing and internet use.
• Pro-active, intuitive, fast-thinker, and able to work with minimal supervision.

Education and Experience Requirements:

• University diploma. A minimum of one year of clerical or administrative experience.
• Must be familiar with the office practices, particularly in the office management field.
• Advanced level keyboard skills and computer literacy on a variety of software applications (MS Word, Excel, Access, etc.).
• Ability to organize routine data and maintain established procedures. Ability to be flexible, resourceful and service-oriented in dealing with people.

To apply please send cover letter and CV to [email protected] no later than September 30, 2020. Only shortlisted candidates will be contacted.