Вакансія: Driver Clerk, FTA, GS3, Kyiv, OHCHR

Vacancy End Date: 29/07/2021 (Midnight New York, USA)

Grade: G3

Vacancy Type: FTA Local

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall guidance of the Programme Management Officer and supervision of the Procurement and Finance Officer, the Driver Clerk provides reliable and safe driving services to HRMMU management and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver Clerk provides support to office operations performing a variety of standard administrative processes, such as inputs for fleet management, ensuring high quality and accuracy of work. The Driver Clerk also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Upon request of the supervisor, the Driver Clerk can be also required to provide driving services to the operations and programme staff in HRMMU, Consultants and Experts and UN staff on mission.

Duties and Responsibilities

Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies

1. Ensures provision of reliable and safe driving services by a) driving office vehicles, including armoured vehicles for the transport of HRMMU, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc. 
4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, traffic rule, first aid kit, necessary spare parts in the assigned vehicle.
5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
6. Review vehicle maintenance documents provided by field Drivers – logs, vehicle history and maintenance reports, incidents; analyse expenses and provide reports and recommendations on vehicle maintenance, repair, fuel consumptions etc.; manage vehicle records, filing system; inform management on any inconsistencies related to fleet management. 7. Assist Programme and Administration Unit in filing, photocopying and maintaining required records; arrange for courier services; assist with processing accreditation requests. 8. Performing other administrative duties as required. Impact of Results: The key results have an impact on the accurate, safe, cost-effective and timely execution of the HRMMU services. 

Competencies

Operational Effectiveness 

• Ability to perform a variety of repetitive and routine tasks and duties 
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Managing Data

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports

• Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-Tasking

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Promoting learning and knowledge management/sharing is the responsibility of each staff member. 

Required Skills and Experience

Education:

• Secondary Education. Valid category B and C Driver’s license.

Experience: 

• 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair, experience of working in UMOJA is an asset.

Language Requirements: 

• Fluency in Ukrainian and Russian is required, working knowledge of English is desired.

Please follow the below link to apply:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=38499&HRS_JO_PST_SEQ=1&hrs_site_id=2

HRMMU is committed to achieving 50/50 gender balance in its staff.

Female candidates are strongly encouraged to apply for this position.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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