Short-term Procurement Specialist (Київ)

Chemonics International Inc.  

SCOPE OF WORK  

USAID Transformation Communications Activity  

Job Title: Procurement Specialist 

Estimated Period of Performance/Level of Effort: Short-Term  

Chemonics seeks a short-term procurement specialist for the ongoing USAID Transformation Communications Activity in Ukraine. The project aims to partner with the Government of Ukraine (GOU), private sector, and civil society to increase the resilience of Ukraine’s democracy through innovative communications initiatives that engage Ukrainians in a conversation about the country’s democratic transformation and European integration. The objectives of the Activity are to equip USAID and its partners to conduct data-driven communications; increase the quality and quantity of strategic communications on reform dividends; and broaden the use of social impact content by Ukraine’s civic leaders and creative sector. The procurement specialist will manage all procurements under the TCA Communications Activity Fund, focusing on in-kind procurements for grants under contract and procurements related to COVID-19 activities. The specialist will be responsible for ensuring all procurements are compliant with USAID rules and regulations and Chemonics procurement policies, and to support the grants and subcontracts team in the management of procurements supporting programmatic activities. This position will be based in Kyiv, Ukraine. We are looking for individuals who have a passion for making a difference in the lives of people around the world. 

Responsibilities include:  

• Assist technical and other staff with drafting procurement preparatory and other documents related to procurement contracts; 
• Prepare and announce RFQs/RFPs, receiving proposals, and screening proposals and budgets for allowability and reasonability;  
• Form selection committees and serve as nonvoting member to facilitate evaluation of proposals;  
• Draft selection memos and sole-source justification and negotiation memos;  
• Ensure that solicitation procedures as well as executed contracts are fully compliant with USAID regulations and Chemonics’ policies and procedures; 

• Prepare procurement contracts, ensure that they are compliant with USAID regulations and Chemonics’ policies and procedures; 
• Obtains proper signatures on contracts per field office signing authorities.  
• Ensure execution and coordinate adherence to frame agreements while placing orders within their framework; 
• Coordinate project’s operational procurement and logistics, including, but not limited to, utilities, travel agency service, stationery, translation and editing, taxi, internet, business trip lodging for staff, courier delivery, seasonal cleaning, property and health insurance; 
• Ensure that suppliers and contractors are fully compliant with contract terms and conditions in terms of reports and/or invoices, as well as with USAID regulations and Chemonics’ policies and procedures; 

• Check deliveries and invoices against purchase order for type, quantity, and condition.  
• Drafting memos regarding service providers’ and vendors’ performance; 
• Assist with record management by filing, scanning, and maintaining documents; 
• Perform other duties as assigned.   

Qualifications: 

• University degree, preferably in law, business, finance, economics, or related field   
• Minimum three (3) years procurement experience, preferably on USAID or other donor-funded projects in a similar position in terms of the job tasks and responsibilities outline above. 
• Demonstrated ability to work productively within a team and lead a diverse group of staff.  
• Excellent administrative, organizational and multi-tasking skills.  

• Excellent interpersonal and communications skills, with demonstrated ability to communicate effectively in a cross-cultural environment.  
• Strong computer skills including knowledge of Microsoft Excel, Word, and Office applications.  
• Ability to effectively communicate verbally and in written form in Ukrainian, Russian, and English.  

Application instructions: 

To apply, please submit your application via the following link no later than January 21, 2022. https://app.smartsheet.com/b/form/6116f86e2e7d442f96cc45447742b1d6. 

Please complete the required information and upload your cover letter and CV for consideration. No telephone inquiries, please. Finalists will be contacted.  

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. 

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.