Асистент/ка логіста (Logistics assistant)

The NGO SOLIDARITÉS INTERNATIONAL assists populations affected by conflicts and violence, epidemics, natural or climate-related disasters and economic collapse. Our humanitarian teams are committed to helping people whose lives, health and security are threatened, by meeting their most vital needs: food, water, shelter and hygiene.

MISSION

Goal/purpose:

The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the logistics officer in their absence.

Location: Lviv, Uman’, Odesa, Dnipro

JOB

List of main activities:

Management of supplies
• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet
• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of equipment/telecommunications
• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment
• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies
• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human resource management
• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training

APPLICATIONS CLOSING DATE

27 March, 2022

The NGO reserves itself the right to extend the deadline.

APPLICATION PROCESS

Send your CV and cover letter to [email protected]
Kindly state the station (the city) you are applying for in the heading of your email.