Начальник(ця) відділу адміністрації та людських ресурсів / HR Coordinator

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Role and responsibilities

The purpose of a HR Coordinator is to implement delegated area of responsibility. (focus areas: NRC People, expats personal files, visas, TRP, HR/admin tasks).

Generic responsibilities:

• Implement NRC’s systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of support team
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc. (HR)
• Support line managers in procedures and require support team trainings
• Promote an open knowledge-sharing environment that builds knowledge, skills and service for the benefit of the organization as a whole.
• Assist/monitor the implementation of a performance management process and provide continuous support the teams in field offices regarding capacity building options.

Specific responsibilities:

• Conduct transparent, fair, and open recruitments at Country office for all grades according to NRC procedures upon the HRM’request
• Support on international staff personnel administration on a regular basis
• Ensure the smooth process of residence permits, prolongation, visas, leaves etc. for international staff 
• Processing internal arrangements such as travel to/from Ukraine for international visitors, training sessions for NRC staff, and team-building events within Ukraine.
• Acting as the first point of contact for all personnel queries through NRC People, act as NRC help desk focal point
• Processing with putting the HR data to NRC People on a regular basis
• Any other duties assigned by HRM within the current role

Competencies

1. Professional competencie

Generic professional competencies:

• Experience from working as a HR Coordinator in a humanitarian/recovery context
• Training facilitation experience
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Sound knowledge of the local labor laws and practices.
• Fluency in English and Ukrainian, both written and verbal

Context/ Specific skills, knowledge and experience:

• University degree in OD or other relevant educational background combined with relevant professional background
• Knowledge of capacity building and organization development
• Experience with conducting/facilitating trainings

2. Behavioral competencies:

• Managing resources to optimize results
• Managing performance and development
• Working with people
• Handling insecure environments
• Empowering and building trust
• Analysing

We offer:

• Type of contract: 12 months contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: remote (and be decided for longer-term), Ukraine

This position is for Ukrainian nationals only.

To apply for this position please follow the link. 

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.