Project Manager Protection (Менеджер/ка проекту із захисту)

INTERSOS is a humanitarian organization on the front-line of emergencies, bringing assistance to victims of armed conflicts, natural disasters and extreme exclusion with particular attention to the protection of the most vulnerable people.

Since 1992 our humanitarian workers have been helping people affected by humanitarian crises: we provide first aid, food, shelter, medical assistance and basic goods. We ensure that basic needs, as education, access to clean water and health assistance, are met.

An INTERSOS emergency team is in Lviv where we are launching an intervention to assist internally displaced people and support local health facilities close to the fighting areas, already under high pressure due to the influx of displaced people and the shortage of doctors, drugs and medical supplies. We are supporting an oncological hospital and some shelters in Lviv and we also started operating in Vinnytsia, both in the city and in the surrounding areas, with protection and health care activities. Another emergency team arrived in Odesa to deliver trauma kits and meet the growing needs of the population.

INTERSOS is opening a position of Project Manager Protection in Vinnitsia (with frequent travels in oblast).

Contract duration: 3 months with a possibility of extension for the other 3 months.

Main Purpose

In close collaboration with the Coordination team, define and plan project objectives and priorities, identifying protection needs, analysing context and humanitarian issues at stake, risks and constraints and calculating human and financial needs.

Coordinate, in close collaboration with Head of Mission, protection activities, strategic growth and strong external and internal representation in order to efficiently ensure the goals and improve targeted population’s conditions and humanitarian situation.

Provide basic technical inputs and support and liaise with protection technical staffs within the mission and HQ for guidance and support on technical protection related issues.

Reporting to:

(Hierarchical): Head of Base/Programme Coordinator/Head of Mission

(Functional): Protection Specialist/Protection Coordinator

Tasks

Programme activities planning, monitoring and evaluation:

• Represent INTERSOS within areas limited to the project of concern and proactively participate in relevant technical coordination meetings, cluster meetings and working groups. In close consultation with the Head of Mission, develop institutional contacts with local stakeholders at project’s level (civil society, civil and military authorities, NGOs, non-state actors, UN agencies and donors etc.) as well as with local media in order to obtain all information and agreements necessary to integrate INTERSOS’s programmes in the local context and improve local acceptance of the organization
• Monitor the political and humanitarian situation within the project’s area of concern in order to ensure that INTERSOS’s charter, policies and image are respected with regards to national employees and known by populations, authorities and partners
• Together with the coordination and project team, identify the population’s needs, analyse the context (environment, involvement of stakeholders, negotiations for access etc.) and potential associated risks and constraints to the implementation in order to establish priorities and estimate material, human and financial resources needed
• Propose and carry out exploratory missions and rapid assessments in line with INTERSOS strategy in the country, according to Head of Mission’s and Protection Specialist/Protection Coordinator indications, in order to better analyse context, priorities, constraints and population needs and design new project proposals
• Steer and supervise the implementation, monitoring and evaluation of the protection programmes in collaboration with the team, by collecting information, feedback and complaints from beneficiaries and target populations and comparing it with the original objectives of the project in order to monitor progression and early detect deviations
• Provide timely and high-quality reports to the Coordination team on project’s evolution and propose amendments if needed
• Make sure all the documentation related to the project is well kept so to ensure the whole history of the project is correctly handed over.
• Monitor the risks and threats around the project(s), documenting the situation and analysing the context, in order to bear witness of and to render the populations’ distress public
• In coordination with the HR department and relevant managers, plan and organise the organizational charts, distribute tasks and workload among the teams, guiding their comprehension of the issues linked to the project and the mission through regular working meetings and feedback sessions, in order to ensure an efficient deployment of the resources and the achievement of the expected goals
• Inform the field team on the instructions given by the coordination promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality and full compliance with security rules
• Supervise full implementation of safety protocols in order to ensure safe working conditions for the project staffs
• In collaboration with the technical team, ensure tools and guidelines are appropriately applied by project staffs
• Responsible of the proper application of HR policies and associated processes (recruitment, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• In coordination with the HR department and relevant managers, identify training needs, build the capacity, coordinate, supervise and motivate the staffs, supports ad hoc training sessions and on-the-job training, provide individual follow up and coaching, carry out end of mission evaluation of the team members and lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to INTERSOS values and project’s goals.
• Lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to project’s goals
• In collaboration with Finance department monitor financial supervision of expenditures and ensure proper management of project funds (update project financial planning on a monthly basis) and propose budgetary adjustments to Finance department
• Report in a timely manner any eventual challenges or delays faced, loss or damage occurred, including alleged fraud or misconduct
• Liaise with the logistics team for project purchases and supply, to ensure correct application of INTERSOS and donor procedures
• Produce monthly internal specific report and elaborate mid-term and final report according donors rules and regulation and INTERSOS Project Appraisal Tool, ensuring accurate data collection and timely submission
• Ensure accurate data collection is done ethically and safely and that reports are submitted in a timely manner for all activities within the project
• Promote age, gender and diversity sensitive approaches into the project activities
• Ensure that all relevant non-specialized staffs, as well as community volunteers and local counterparts, are familiar with the mandate of the organization and that basic humanitarian principles are understood

 Requirements

• BA in relevant field (Social Science, Psychology, Social Work, Human Rights, International Humanitarian Law or other fields related to social development and humanitarian work)
• Desirable Master degree (MA or LLM) in Human Rights, International Humanitarian Law or related subjects
• Minimum of two years of relevant working experience in project management in humanitarian sector. Very good knowledge and understanding of protection related issues
• Essential computer literacy (word, excel and internet)
• Demonstrate experience with different donors compliance and reporting
• Leadership, people management and development, teamwork and cooperation
• Strategic vision
• Results and quality orientation
• Behavioural flexibility
• Commitment to INTERSOS principles
• Understanding of humanitarian operations principles, standards and best practices
• English languages proficiency (conversation, reading and writing) required

Please send your CV and cover letter to [email protected]