IM Assistant (Shelter/NFI) (Closing date for applications is 18 April 2022) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: IM Assistant (Shelter/NFI) (5 positions)

Duty Station: Multiple: Uzghorod/ Vinnytsia/ Ivano-Frankivsk/ Chernivtsi/ Lviv (Ukraine)

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 18 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Housing), the direct supervision of Hub Lead and in coordination with other technical programme specialists, the successful candidate will support IOMs efforts to improve living conditions of crisis affected population across Ukraine. 

The incumbent will be responsible of gathering information on programme activities and support a proper data storage and management for the shelter NFI activities, in addition to supporting with dashboards and factsheets for the Shelter NFI programming.

Core Functions / Responsibilities: 

1. Implement an integrated mechanism for data gathering and information management across all shelter NFI activities to facilitate collection of accurate and reliable data.
2. Assist in monitoring data collection activities of the shelter NFI activities, utilizing relevant software, such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
3. Contribute to the overall management of a fully functional database to support the Shelter /NFI unit, the latter using software such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
4. Support and strengthen field assessment mechanisms through the development of standardized data collection forms and tools using Kobo/ODK. Organise and manage the data collection, input, cleaning and initial analysis of data for IOM programme units.
5. Identify gaps in data and information relevant to the emergency response and contribute to the preparation of project proposals aiming to address such needs.
6. Monitoring & Reporting – Maintain relevant and updated datasets, including population data, funding requirements and contributions as input in to derivative products that meet the needs. 
7. Contribute to the strengthening of existing monitoring and reporting mechanisms with a view of improving data collection and analysis.
8. Mapping – Develop templates, catalogues and style guides for gneneral map production. Produce Easy maps to support IOM field operations (Sub-offices and Logistic Hubs) as required. Produce maps IOM Programme Units to highlight coverage, gaps, and needs by overlaying vulnerability information.
9. Support timely preparation and generation of information products by preparing templates in line with the IOM style guide. Generate pictorial/graphical analysis as well as PPT presentation including graphs, charts, tables and graphics/info graphics and info sheets.
10. Support in the systematic reporting at cluster level for Shelter/NFI activities 
11. Support the unit in creating IEC (Information, Education and Communication) materials as required. 
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate or equivalent with at least five years of relevant work experience 

OR

• Bachelor’s degree or equivalent in Computer Science/ Geographic Information Systems/ Graphic Design/ mathematic or relevant area from an accredited academic 

institution with at least three years of relevant professional experience 

Experience 

• Experience in data management and use of different techniques for data visualization and monitoring 
• Experience with photography and video editing an advantage 
• Expertise of ESRI ArcGIS and other GIS-related software is an advantage;
• Knowledge of data protection guidelines and principles;
• Personal commitment, efficiency, flexibility and drive for results.
• Experience working with a non-governmental organization and/or international organization is an advantage.
• Advanced level of Microsoft Office applications, specifically Excel.
• Knowledge of Adobe Illustrator / Id-Design / Photoshop /PoweBI, GIS/ Kobo toolbox/ SPSS or other graphics software
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Capable of working under stressful conditions.
• Ability and willingness to travel to field locations and work in insecure and hardship environment

Languages

Fluency in English, Ukrainian is required. 

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances. 

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form personal_history_form_0 (iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected]  by 18 April 2022 the latest, referring to this advertisement in the subject line of your message. 

Only shortlisted candidates will be contacted. 

Posting period:

From 11.04.2022 to 18.04.2022