Операційний/а помічник/ця

ПРООН в Україні шукае Operations Assistant.

Dealine is: 25 April 2022.

Application link: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/3322

In Ukraine, UNDP has been working since 1993 with the national and local authorities, public and private sector stakeholders, partners across the UN system, civil society, and local communities to promote inclusive growth and sustainable human development. Our work is guided and informed by the 2030 Agenda for Sustainable Development and its 17 Sustainable Development Goals (SDGs), to develop targeted solutions to the country’s development challenges. We work in close collaboration with key ministries, departments, and agencies in a robust, integrated manner through Six Signature Solutions:

1. Poverty and inequality;
2. Governance;
3. Resilience;
4. Environment;
5. Energy;
6. Gender Equality.

In Ukraine, these Solutions are integrated and targeted with a focus on three programmatic areas of support:

1. Inclusive Development, Recovery and Peacebuilding,
2. Democratic Governance, and
3. Energy and Environment.

All three of these programmes are aligned with the national priorities, which includes accelerating sustainable economic growth and attracting green foreign investments, fighting corruption, resilient recovery and peacebuilding of the conflict-affected areas based on the principles of leaving no one behind ad building back better, and streamlining digital governance to make all state services accessible electronically.

Operations Assistant reports to Operations Manager and works in close collaboration with the operations, programme and project teams, with the Finance Analyst and Programme Finance Analyst, UN entities’ operations personnel in Ukraine. The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation, and abuse.

DUTIES & RESPONSIBILITES

Support to administration and implementation of operational and financial strategies focusing on achievement of the following results:

• Full compliance with UN/UNDP financial rules, regulations, policies, and strategies
• Contribution to operational and financial business processes mapping and elaboration of internal standard operating procedures
• Support for the elaboration of proposals and implementation of cost-saving and reduction strategies.
• Constant monitoring and analysis of the operating environment, proposals for readjustment of the operations and finance, managing risks and ensuring compliance
• Support in keeping the internal control framework updated and delegations of authorities duly documented.

Support to implementation of oversight over the country offices resources

• Support to the regular monitoring of the corporate financial and operations related dashboards, coordinating with the responsible units the necessary actions for correction.
• Support to the data compilation of the CO management resources in close cooperation with the CO Finance Unit.
• Extraction of finance and operations related data from various resources and dashboards.
• Support to collecting and organizing supporting documents for the CO DIM and HACT and Management audits.

Provides administrative support to the Operations Manager and the Operations Unit focusing on achievement of the following results:

• Support the Operations Manager in preparing the Operations Team result-oriented work plans
• In cooperation with the ICT team, support in designing new tools and applications for business process automation related to operations and finance.
• Maintenance of the operations related filing systems and records management, in accordance with the UNDP Global Filing System
• Maintenance of archives, making sure files are properly stored and accessible, safe keeping of documents
• Participation in the creation and maintenance of an electronic registry/archive system in close cooperation with the ICT staff
• Preparation of cost-recovery bills for UNDP/UN entities, based on Operations Units inputs
• Alternate to create user profiles in UNDP management system (Atlas/Quantum, if required)
• Assistance to communicate with GSSU on clustering related items
• Collects information and documentation for regular VAT claim submissions of international staff members
• Support to office maintenance and assets management
• Collection of information for DSA, travel agencies and other administrative surveys, support to the organization of common services
• Participates on the Operations Unit Heads regular meetings, on the regular meetings of the Operations Manager, Finance Analyst and Programme Finance Analyst. Takes minutes of the meetings and monitors the follow up of the action points agreed.

Provides support to knowledge building and knowledge sharing in the CO, through:

• Participation in the training for the operations/projects staff in relevant areas of expertise and strengthening the team performance through knowledge sharing.
• Drawing together synthesis reports of lessons learnt and best practices.
• Contributions to knowledge networks and communities of practice

Education:

• Secondary Education, preferably with specialized certification in Finance, Administration, or other Operations area.
• A Bachelor’s Degree in Business or Public Administration, Economics, Finance, Accounting, Management, Social Science, or other related area would be desirable, but it is not a requirement.

Experience, Knowledge, and Skills

• Minimum 5 years of relevant Operations/Programme/Project support and/or finance and/or administrative experience at the national or international level.
• Minimum 2 years of relevant experience will suffice if in possession of a Bachelor’s degree.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
• Experience in handling of web-based management systems related to Operations area
• Relevant working experience with UN Agency is desired.
• Acknowledgment with UNDP policies and procedures is an advantage.
• Financial certification is an advantage.
• UNDP ERP user experience is desired

Language Requirements:

• Proficiency in English and Ukrainian.
• Knowledge of Russian is desirable.

Important Note:

• Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.