Фахівець(чиня) з персоналу/HR Officer

Job Title: HR Officer

Location: Lviv, Ukraine

Duration: 6 months renewable.

Salary and conditions: Salary will be defined based on incumbent’s experience and competences in accordance with the TGH’s salary scale and terms and conditions.

TGH background

‘Actor in a sustainable and shared solidarity’

Established in 1994, TGH (Triangle Generation Humanitaire) is a French international solidarity organization based in Lyon. The organization implements emergency, humanitarian, rehabilitation and development programs in WASH, Food Security and Livelihoods, Shelter/Rehabilitation, Education and Protection sectors. TGH currently operates in 10 countries in Africa, Asia, Middle East and Europe.

TGH applies a ‘zero tolerance’ policy with regard to all misconduct affecting the professional credibility of its employees: TGH staff; partners (local or international) and service providers.

TGH strongly condemns all corporal punishment or physical violence, threats of physical violence, sexual abuse or exploitation, harassment and verbal abuse, as well as all other forms of intimidation.

Presentation of the mission:

Operational in Ukraine since 2016 from Kramatorsk to support the most vulnerable populations affected by the conflict in the Donbass region, TGH wishes to continue and strengthen its intervention in Ukraine. In view of the current situation, part of the team has been forced to move to Lviv, a city that now hosts the entire humanitarian and diplomatic community, to ensure its safety. It is therefore from Lviv, located on the western border and still spared by the fighting, that TGH intends to propose an action to respond to the most urgent humanitarian needs.  

GENERAL OBJECTIVE: Under the direct supervision of the Deputy of Country Director, HR Officer supports the mission in Human Resources and Administrative issues of TGH offices and projects in Ukraine. 

 RESPONSABILITIES

Responsibility 1: Human Resource

Responsibility 2: Administrative

Responsibility 3: Others

 Tasks and responsibilities:

Responsibility 1: Human Resource  

• Ensure that all HR policies are understood and respected by all staff.
• Ensure that all necessary updates on HR policies/system/manual are made in timely manner.
• Keep up to date the HR DATA file with all relevant information.
• Ensure that all HR folders are completed and updated.
• Support all recruitment processes (job description gathering, job vacancy publication, selection process arrangement).
• Prepare, as per needed, working contract, amendment, work certificate.
• Make sure that all staff evaluation is timely conducted and staff contract is timely amended when needed.
• Manage the dedicated administrative personnel (cleaner) if needed.
• Contribute to the improvement of HR system/policy.
• Collect information regarding all Ukrainian laws and regulation related to HR and report to  Deputy of Country Director.
• Assisting Deputy of Country Director in any HR related issue.

Responsibility 2: Administrative

• Collect information regarding all Ukrainian laws and regulation, including tax, social security, visa, residency etc., and share with  Deputy of Country Director.
• Assist Finance Officer, Senior Accountant, Accountant  for the preparation of necessary documents for the procedures required for tax office, social security office, residency office, ministry of interior etc. 
• Assist Deputy of Country Director in preparation of audits .
• Perform translation tasks as required.

Responsibility 3: Others  

• Perform all tasks of the Finance Officer as necessary during his/her absence.
• Assist Finance officer for monthly vouchering and audit preparation as per requested .
• Attend internal coordination meetings and external inter-NGO administration coordination meetings as per request.

This list is not exhaustive, you could be requested to perform other tasks as your supervisor may judge necessary 

Requirement:

• At least 3 years’ experience working in a similar position.
• Proven experience in HR and administrative management.
• Experience of working with Non-Governmental Organizations.
• Flexible approach to manage and prioritize a high workload and multiple tasks with tight deadlines.
• Confident & proficient in the use of MS Office.
• Good social skills to establish strong working relationships with colleagues.
• Due to the nature of the tasks to be performed, confidentiality is a requirement.
• Strongly motivated by humanitarian work.
• Energetic, positive, flexible and good team player.
• Good communication skills.
• Adaptation capacities to dynamic context.
• Working knowledge of SAGA is an asset.
• Relevant university degree or similar education is an asset.
• Fluency written and spoken in Ukrainian, English, Russian.

APPLICATION

Applicants are invited to send their resume and motivation letters in English to [email protected]

Please note that applications without a motivation letter will not be considered. Only successful candidates will be invited for interview.