Вакансія: HR Assistant (2203840) – WHO CO in Ukraine

HR Assistant - (2203840)  

Grade: G5

Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 6 Months
Job Posting: May 9, 2022, 1:44:37 PM
Closing Date: May 24, 2022, 12:59:00 AM
Primary Location: Ukraine-Kyiv
Organization: EU_UKR WHO Country Office, Ukraine
Schedule: Full-time 
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, toprevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

DESCRIPTION OF DUTIES

I. Outreach: Assists the responsible officer in:

a. Identifying the best and most appropriate outreach activities to target the talent.

b. Sourcing potential candidates through various channels, such as hosting or participating in career events/job fairs, online channels (social platforms, professional networks).

c. Managing a variety of outlets, such as job postings and social media, while effectively targeting the right kinds of candidates for the job.

II. Recruitment and Selection: Assist the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff (all categories), and Consultants:

a. Drafts and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions;

b. Generates preliminary screening of applicants on the basis of agreed criteria; generates spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel;

c. Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing;

d. Conducts reference searches and enters candidate profiles in GSM; and

e. Initiates preliminary version of selection panel reports (by inserting posting and screening information) and prepares selection background for submission to approving authority.

2. Provides assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.

3. Liaises with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.

4. Maintains an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.

5. Drafts reports and messages, prepares formal HR correspondence to both staff members and managers.

6. Organizes meetings, teleconferences, and selection panels and all related logistics; ensure completeness of all documentation and information for the meeting.

7. Acts as the focal point for all administrative questions in relation to the topics covered.

8. Liaises with different Clusters within WHO to share, search for information and proactively develop new useful contacts.

9. Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school supplemented by training in administrative/HR work.
Desirable: Additional relevant higher education an advantage.

Experience

Essential: A minimum of 5 years of relevant experience in HR or administrative work
Desirable: Two years’ recent experience in a WHO or UN administrative division, preferably in the area of Human Resources, to have a sound knowledge of the Staff Regulations and Staff Rules, procedures and practices as related to the work.

Skills

Strong analytical skills and good sense of judgement. Ability to draft in English neatly, concisely and grammatically correct. Very good organization skills High sense of prioritization and attention to details  Discretion and tact; ability to handle and preserve confidential information. Ability to liaise with people at all levels in the Organization and to proactively search for information. Ability to plan ahead and at the same time work well under pressure. Customer orientation, cultural sensitivity and good business ethics Self-motivated, flexible and able to innovate. Good knowledge of WHO rules, procedures and office practices is desirable

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential: Excellent knowledge of English and local language
Desirable: Working knowledge of Russian language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,032 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

For more information and to apply please access Job Description – HR Assistant (2203840) (who.int)