Технічний асистент/ка відділу логістики / Logistics Technical Assistant
ЗАВЕРШЕНО
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
Role and responsibilities
The purpose of a Logistics Assistant (Fleet) Ternopil is to provide the day to day implementation of the logistic function’s responsibility for:
a) vehicles within an area, country or other location;
b) drivers in IVF and other locations of NRC activities in Ukraine.
Generic responsibilities
- Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
- Implement delegated logistic functions portfolio according to Plan of Action
- Conduct and follow up daily operational logistic activities
- Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
- Prepare and develop logistic reports as required by Country/Area office
- Support in development of SOPs as requested
- Ensure proper filing of all support documents
- Promote and share ideas for improvement of the logistic function
- Perform other duties, as assigned by Line Manager
Specific responsibilities
- Support Logistics Team Leader (Fleet) in managing, evaluating and reporting fleet management activities/performance.
- Ensure proper utilization of the NRC fleet.
- Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Logistics Team Leader (Fleet).
- Provide support in testing, training of drivers and authorized to drive staff.
- Ensure timely, accurate and correct data entry into the fleet management system.
- Follow up on vehicle movement and able to identify vehicle location at any given time.
- Submit daily, weekly and monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles.
- Make a Daily Movement Plan and send it to relevant staff one day in advance.
- Prepare documents for payment of contracts when assigned by Line Manager.
- Monitor the Area drivers.
- Report all potential fraud cases to the Line Manager.
Competencies
1. Professional competencies
Generic professional competencies:
- Experience with fleet management in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile.
- Working knowledge or communication in English, both written and verbal.
- Proficient in Office software (Word, Excel).
Context/ Specific skills, knowledge and experience:
- Basic knowledge of the context in the areas NRC operates.
- Working knowledge of both Ukrainian and Russian languages, written and verbal
- Valid driving license B and desirable C
2. Behavioural competencies
- Working with people
- Planning and delivering result
- Handling insecure environments
We offer:
- Type of contract: national employment contract till 31.12.2022 (with possible extension)
- Salary/benefits: According to NRC salary scale, terms and conditions.
- Duty station: Ternopil, Ukraine.
This position is for Ukrainian nationals only.
Please note that we will contact only shortlisted candidates.
NRC retains the discretion to cancel the recruitment.
NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
